Administrative Executive at ESOSA Food System

JOB OVERVIEW

Providing clerical and administrative support to enable the smooth and efficient running of operations. Assisting the Centre Manager to direct center operations to increase accuracy, productivity, efficiency and to reduce costs.

RESPONSIBILITIES AND DUTIES

• Ensuring that fresh ingredients and supplies are available when daily production starts in the early morning hours.
• Monitoring the material issuing process and ensuring that materials are issued only according to the standard given by the Manager.
• Establishing a professional brand, consistent image and stellar reputation for the company.
• Maintaining daily attendance records.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Ensuring the smooth and adequate flow of information within the organization to facilitate business operations.
• Booking and arranging travel, transportation, and accommodation. Typing, compiling and preparing reports, presentations, and correspondences.
• Authorizing fuel vouchers for the release of fuel to office vehicles and monitoring its usage.
• Monitoring costs and expenses to assist the Manager in budget preparation.
• Monitoring inventory of office supplies and the purchase of new materials paying full attention to budgetary constraints.
• Receiving visitors and directing them to the appropriate offices.
• Ensuring that the office and company environment is thoroughly clean and presentable.
• Ensuring that operations adhere to the company’s policies and regulations. Liaising with vendors and suppliers on behalf of the company.
• Acting as the first point of contact and dealing with correspondence and phone calls.
• Preparing weekly reports on material usage, office cleaning schedule, maintenance sheet and fuel reconciliation sheet.
• Managing diaries, organizing meetings and appointments; often controlling access to the Manager.
• Managing databases and filing systems for proper recording, documentation and safekeeping of files and records.
• Collating and filing expenses incurred in the operation of the business.

EDUCATIONAL REQUIREMENTS:

• A B.Sc. in Administration or any other relevant Science and Management discipline with a minimum of 2.2 from a recognized tertiary institution.
• Minimum of 2-3 years’ experience in a manufacturing company or FMCG.
• Proficiency in operations management.

SKILLS, QUALITIES AND BEHAVIOURAL REQUIREMENTS:

• Outstanding problem-solving skills.
• Excellent management skills.
• Effective interpersonal and communication skills.
• Exceptional customer service skills.
• Must possess excellent organizational and leadership skills and abilities.
• Good decision-making skills.
• Excellent documentation and critical thinking skills.
• Proficient Microsoft Word and Excel skills.
• Excellent problem-solving skills.
• Excellent report writing skills.
• Excellent analysis and data reporting skills.

JOB REQUIREMENTS:

• Good understanding of research methods and data analysis techniques.
• Goal oriented and self-motivated.
• Proactive.
• Competent in Human Resource development.
• Honesty, integrity and attention to detail.
• Ability to work independently and as part of a team.
• Ability to work under pressure and meet deadlines.

REMUNERATION AND BENEFITS:

• Monthly Salary: N75,000 – N100,000
• Quarterly bonus package
• Allowances
• Other benefits

WORK HOURS:

8am to 5pm, (5 work days/ Weekly).