Administrative Associate at Nomba (Formerly Kudi)

About the Role

We are looking for an Administrative Associate to join our team and support our daily office procedures. In this role, you will handle all administrative and logistics functions and ensure that all requests are attended to promptly. As our Administrative Associate, you will act as the point of contact for all employees, providing administrative support and managing their queries. You must also be competent in prioritising, working with little supervision, self-motivated and trustworthy. 

In this role you will be responsible for the following:

• Ensuring the smooth running of the office on a day-to-day basis, and overseeing administrative and operational matters.
• Handling all logistics requests of the company especially the shipment and tracking of tools and equipment in line with the company’s processes.
• Providing excellent customer service at the reception and administrative support to departments, as required and requested.
• Managing office inventory and working with vendors to ensure the regular supply of office materials.
• Maintaining proper and accurate records/inventory of office supplies, distribution and usage.
• Resolving maintenance and repair issues for the facility and company assets, and adhere to general servicing schedules.
• Reduce reactive maintenance and anticipate and address maintenance and repair needs before they become major issues.
• Managing all transport and travel arrangements booking flights, company pool, and making hotel reservations.
• Ensuring periodic review of administrative systems, procedures, processes to ensure efficient and effective organizational functioning.
• Performing other duties as assigned from time to time and supporting special projects when required.

About You

• A Bachelor's degree in any related discipline
• At least 2+ years of proven experience in a similar role 
• Experience in handling logistics and travel arrangements
• Excellent record-keeping and documentation skills including proficiency in Microsoft Suite
• Ability to manage multiple priorities 
• Excellent stakeholder management skills
• Great people skills and ability to communicate (negative & positive) feedback
• Good organisational skills, 
• Be able to adapt within a fast-paced environment, dealing with ambiguity and prioritising deliverables according to the business needs
• Assertive individual with the ability to work under minimal supervision.