Administrative Assistant at Western Point Energy Services Limited

Job Overview

• We are looking for a highly organized and detail-oriented Administrative Assistant to support the smooth running of daily business operations. The ideal candidate will be responsible for managing administrative tasks, coordinating schedules, maintaining records, supporting internal communication, and ensuring efficient workflow across the organization.
• The successful candidate should be proactive, reliable, and able to handle multiple responsibilities while maintaining accuracy and professionalism.

Key Responsibilities

• Manage day-to-day administrative activities and office operations.
• Schedule meetings, appointments, and coordinate calendars.
• Handle email correspondence, documentation, and internal communications.
• Prepare reports, presentations, and other business documents.
• Maintain organized records, files, and databases.
• Assist with preparing meeting agendas and taking meeting notes when required.
• Coordinate travel arrangements, appointments, and logistics.
• Support employee onboarding and administrative processes.
• Monitor office supplies and coordinate procurement when necessary.
• Assist management with assigned administrative tasks and projects.
• Ensure timely follow-up on pending tasks and requests.

Requirements & Qualifications

• Bachelor’s degree, diploma, or equivalent qualification in Business Administration, Management, or a related field.
• 1–3 years of experience in an administrative or office support role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Good attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong problem-solving skills and a proactive approach to work.

Preferred Qualifications

• Experience with administrative tools, CRM systems, or project management platforms.
• Experience coordinating meetings, events, or office operations.
• Strong reporting and documentation skills.