Administrative Assistant at The HR Hub Nigeria

Role Overview

• We are seeking a detailed Administrative Assistant to provide essential clerical and operational support and ensure daily business operations run smoothly and efficiently.
• The ideal candidate will serve as the central hub of office communication, managing information flow and organizing vital administrative tasks.

Key Responsibilities

• Calendar Management: Coordinate, schedule, and maintain complex executive calendars, appointments, and corporate meetings.
• Communication Handling: Screen, log, and route incoming phone calls, emails, and physical mail to the correct departments.
• Document Management: Draft, format, edit, and proofread official correspondence, meeting minutes, and financial reports.
• Data Organization: Develop, update, and maintain digitized filing systems to ensure quick retrieval of confidential records.
• Travel Coordination: Arrange comprehensive travel itineraries, transport bookings, hotel accommodations, and process expense reports.
• Office Logistics: Monitor office supply inventories, place replenishment orders, and oversee the maintenance of office equipment.

Requirements

• OND / HND / BSc Degree in Business Administration or a related field preferred.
• 1 - 3 years of experience working as an administrative assistant, receptionist, or in a similar clerical role.
• Advanced proficiency with MS Office Suite (Word, Excel, PowerPoint) and Google Workspace utilities.
• Exceptional time-management capabilities with a proven knack for managing multiple competing priorities.
• Polished, professional verbal and written communication skills with strong active listening.
• Meticulous accuracy in data entry, proofreading, document formatting, and calendar scheduling.
• Highly trustworthy with a proven ability to manage sensitive, confidential company and client data.