Administrative Assistant at Omenka Industries Limited

Role Overview

• Omenka Industries is seeking a detail-oriented and highly organized Administrative Assistantto support daily office operations and ensure accurate administrative and inventory records.
• This role is critical to the smooth functioning of our lubricants distribution business, requiring someone who can manage documentation, coordinate internally, and maintainaccurate inventory trackingacross office and depot operations.
• The ideal candidate is reliable, structured, proactive, and numerate, with strong attention to detail and the ability to work in a fast-paced operational environment.

Key Responsibilities
Administrative & Office Support:

• Handle day-to-day administrative tasks and office coordination
• Manage incoming and outgoing correspondence (emails, calls, documents)
• Prepare and maintain reports, memos, invoices, and official documents
• Schedule meetings and assist with internal coordination
• Maintain proper filing (digital and physical) of company records

Inventory & Stock Management:

• Maintain accurate inventory records for lubricants and related products
• Track stock levels, receipts, issues, and balances
• Update inventory logs and reconcile physical stock with records
• Flag low stock levels and support timely re-ordering
• Assist in periodic stock counts and audits
• Coordinate with warehouse/depot personnel on stock movement
• Ensure proper documentation for deliveries, dispatches, and transfers

Sales & Operations Support:

• Support sales and operations teams with documentation and records
• Assist in preparing delivery notes, waybills, and stock release documents
• Monitor order processing and follow up on pending requests
• Maintain customer and supplier records

Compliance & Documentation:

• Ensure accurate record-keeping in line with company policies
• Support documentation required for regulatory, supplier, or partner reviews
• Maintain confidentiality of sensitive business information

Required Skills & Qualifications
Education & Experience:

• OND / HND / Bachelor’s degree in Business Administration, Accounting, or related field
• Minimum of 2–3 years’ experiencein an administrative or inventory-related role
• Experience in distribution, logistics, or FMCG is an advantage

Core Skills:

• Strong organizational and record-keeping skills
• Basic understanding of inventory management and stock control
• Good numerical and data-entry accuracy
• Strong written and verbal communication skills
• Ability to multitask and meet deadlines

Technical Skills:

• Proficiency in Microsoft Excel and Word
• Ability to use inventory logs or basic accounting/ERP tools
• Comfortable with email and digital documentation

Personal Attributes:

• Honest, reliable, and detail-oriented
• Organized and methodical
• Proactive and willing to learn
• Able to work independently and within a team

Why Work at Omenka Industries?

• Be part of a growing authorized distribution company
• Gain hands-on experience in operations and inventory management
• Opportunity to grow into operations or logistics roles
• Stable and structured work environment.