Administrative Assistant at Moment for Women

Position Overview

• We are seeking a detail-oriented and highly organized Administrative Assistant to support the daily operations of our organization. 
• The successful candidate will assist in office administration, document management, scheduling, and communication with stakeholders.
• You will work closely with the management team to ensure smooth and efficient administrative processes.

Key Responsibilities

• Provide administrative and clerical support to the office and program teams.
• Manage schedules, appointments, and meeting coordination.
• Assist in document preparation, data entry, and report compilation.
• Handle phone calls, emails, and correspondence with partners, donors, and beneficiaries.
• Maintain filing systems (both physical and digital) for easy retrieval of information.
• Support logistics for events, trainings, and organizational activities.
• Monitor and manage office supplies, ensuring availability when needed.
• Assist in drafting official letters, memos, and internal communications.
• Support finance and HR teams with basic bookkeeping, timesheets, and payroll documentation.
• Maintain confidentiality and professionalism in handling sensitive information.

Qualifications & Skills

• Minimum of a Diploma or Bachelor’s Degree in Business Administration, Public Administration, Office Management, or a related field.
• 1 - 2 years of experience in an administrative role, preferably in an NGO or nonprofit setting.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) social media, graphic design preferrably-corel draw, canvaand Google Workspace.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to multitask and work in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Experience in handling confidential documents and information.

Preferred:

• Previous experience working in a nonprofit or advocacy organization.
• Knowledge of basic finance or bookkeeping.
• Familiarity with social media and digital communication tools.