Administrative Assistant at HDPro International Limited

Job Summary:

We are seeking a detail-oriented and proactive Administrative Assistant to support our dynamic team. As an Administrative Assistant, you will be responsible for ensuring smooth day-to-day operations by handling a variety of administrative and clerical tasks. Your role will be crucial in helping our startup maintain its fast pace and supporting the leadership team in achieving business goals. This is an exciting opportunity to be part of a growing company and contribute to our success from the ground up.

Key Responsibilities:

• Manage daily office operations, including answering phones, responding to emails, and handling correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members.
• Maintain and organize company records, files, and documents, ensuring they are up-to-date and easily accessible.
• Assist in the preparation of reports, presentations, and other business documents as needed.
• Coordinate office supplies and inventory, ensuring that the office is well-stocked and organized.
• Support the HR department with onboarding processes, maintaining employee records, and coordinating team activities.
• Assist in managing and updating company databases and systems, ensuring accuracy and efficiency.
• Serve as a liaison between different departments, ensuring clear communication and smooth workflows.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Perform general administrative tasks, including filing, data entry, and document management.
• Contribute to a positive and collaborative work environment by supporting team members and participating in company initiatives.

Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in an administrative or clerical role, preferably within a startup or fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Strong organizational skills with a keen attention to detail and the ability to multitask effectively.
• Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
• Ability to work independently and take initiative, while also being a strong team player.
• Strong problem-solving skills and the ability to anticipate needs and proactively address challenges.
• High level of integrity, professionalism, and confidentiality in handling sensitive information.
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.

Preferred Qualifications:

• Experience working in the ride-sharing, tech, or startup industry.
• Knowledge of basic accounting or bookkeeping.
• Familiarity with project management tools and software.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to be part of a pioneering team in a fast-growing industry.
• A collaborative and innovative work environment.
• Career growth and development opportunities as we expand our operations.