Administrative Assistant at Excellium

Summary

• We are seeking a proactive and detail-oriented Administrative Assistant to support our operations.
• This role involves prospecting potential clients, maintaining CRM records, coordinating communication, and handling day-to-day administrative duties that ensure the smooth functioning of our operations.
• The ideal candidate is organized, tech-savvy, and capable of juggling multiple tasks efficiently while maintaining a professional and client-focused mindset.

Key Responsibilities

• Provide general administrative and clerical support, including mailing, scanning, meeting minute, filing (Physical & Digital) of documents etc.
• Manage calendars, schedule meetings, and coordinate appointments.
• Maintain office supplies and inventory; place orders when necessary and liaise with vendors, service providers etc.
• Handle confidential and sensitive information with discretion.
• Conduct market research to identify potential clients and new business opportunities
• Research accounts and decision-makers to personalize communication
• Assist in lead generation efforts via calls, emails, LinkedIn, and CRM tools
• Prepare sales documents such as proposals, quotes, pitch decks, and follow-up emails
• Update and maintain data in the CRM system (e.g., Zoho CRM)
• Follow up with prospects
• Report weekly progress to Management
• Any other assigned task from Management

Requirements

• Bachelor’s degree in Business Administration, Marketing, or a related field
• 3 years of experience in a sales support, admin, or marketing, customer service etc.
• Proficiency with MS Office (Word, Excel, PowerPoint) and CRM systems (Zoho, etc.)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and ability to multitask under minimal supervision
• A proactive, collaborative, and service-oriented mindset