Administrative Assistant / EnGRAIS at International Fertilizer Development Center (IFDC)

Responsibilities

He/she will be supervised by and report to the Chief of Party and will be responsible for the following specific tasks

• Assist in planning / run smoothly and effectively, meetings and workshops/conferences by managing invites and workshops/conferences details, logistics, preparing workshops/conferences materials, preparing minutes and actions, coordinating follow-up, and booking facilities/services.
• Assist in coordinating travel arrangements as needed, including flights, accommodation, visa application and ground transportation.
• Assist in the preparation of workshops.
• Assist in printing, compiling, and filing documents.
• Collect and organize/collate all receipts and invoices for reimbursements.
• Support other team leaders when needed.
• Assist in maintaining program’s supplies by checking inventory order and follow the purchase of items and equipment.
• Draft routine letters, memos, and other correspondence
• Perform other duties as required.

Requirements

• At least a Bachelor of arts, business administration or in another appropriate field.
• Excellent oral and written communication skills in English and French.
• Ability to understand reasonably technical information from invoices and expenses; and
• Ability to work independently and communicate well with team members.
• A strong command of writing/editing skills
• Good interpersonal and communication skills.
• Strong proficiency in MS Word, Excel, PowerPoint, etc.

Reporting and Work Relationships

• He/she will be supervised by and report to the Chief of Party