Administrative Assistance - Control M/F at SPIE Oil & Gas Services

Responsibilities:

• He/she is responsible for all documentation issues on project.
• He/she must upgrade the procedures of DC.
• He/she proposes improvements on software.
• He/she reports to Head of Project (MDR, Planning, exchange etc...).
• He/she manages all types of documents: technical documents, produced documents
• internal document and references documents into a Master Document Register.
• He/she ensures the receipt of documents (softcopy and hard copy).
• He/she checks the correspondence of these documents to the specifications
• He/she manages Project Final Documentation.
• He/she is responsible for Contractors and Vendors to get the right documents in time,
• He/she manages all deliverables issued by the team
• He/she controls the validation steps of documents and sends alerts to the team

Profile:

• EDUCATION: Technical Level with 7 Year Minimum Experience
• IT KNOWLEDGE: Microsoft Office and PRODOM
• LANGUAGES: Fluent in English (Written, Spoken)
• OTHERS: Ready or used to work abroad for spot mission or long assignment.
• Strong Experience required in DC, Management and Planning, EDMS knowledge
• Previous experience in DC activities on oil & gas plant
• Interpersonal skills : Effective Communication / Capacity to influence the organization /
• Leadership / Motivation / Negotiation and conflict management / Problem solving