Administrative and Support Assistant at IITA - International Institute of Tropical Agriculture

DUTIES:

• Perform general secretarial duties, including correspondence, managing schedules and maintaining records.
• Facilitate office administration by organizing files, coordinating office supplies and maintaining inventory for stationery
• and related items.
• Process travel advances and related documentation for the unit’s staff in a timely manner.
• Coordinate meetings by scheduling, preparing meeting agendas, taking minutes and following up on action items.
• Handle Oracle requests, including approval follow-ups and ensuring compliance with organizational policies.
• Maintain accurate records of stock inventory and ensure adequate replenishment of stationery and related supplies.
• Provide support for other administrative tasks as needed to ensure seamless operation within the unit. 
• Handle confidential project information and documents with the utmost discretion and adhere to established confidentiality protocols.
• Perform any other duty as may be assigned by the Supervisor.

QUALIFICATION:                        

• BSc/HND in Business Administration, Public Administration or related field with a minimum of two (2) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) & ERP systems.
• Have strong organizational, time-management and multi-tasking skills.
• Have experience in handling administrative functions.
• Have problem-solving mind-set with attention to detail.
• Have excellent written and verbal communication skills.