Administration Manager at Elevantix Consulting

• The Administration Manager will play a pivotal role in ensuring the smooth and efficient operation of our facilities, regulatory compliance, routine office administration, and residence maintenance and management.

Key Responsibilities:

Facility Upkeep:

• Supervise maintenance and janitorial staff to ensure the cleanliness and functionality of company facilities.
• Develop and implement maintenance schedules and procedures.
• Oversee repair and maintenance projects, ensuring they are completed in a timely and cost-effective manner.
• Manage relationships with external vendors and service providers for facility-related services.

Regulatory Body Relationships:

• Maintain strong relationships with local, state, and federal regulatory agencies relevant to the company's operations.
• Ensure compliance with all applicable laws, regulations, permits, and licenses.
• Prepare and submit required reports and documentation to regulatory bodies.
• Stay informed about changes in regulations and ensure the company's adherence to new requirements.

Routine Office Administration:

• Supervise administrative staff and support their daily activities.
• Oversee the procurement of office supplies, equipment, and services.
• Implement and improve administrative procedures, policies, and systems to enhance efficiency.
• Coordinate office events, meetings, and logistics.

Residence Maintenance and Management:

• Manage residential properties owned or leased by the company.
• Oversee the drafting and execution of lease agreements.
• Coordinate utility payments and maintenance requests for residential units.
• Ensure that residential properties are furnished and maintained to a high standard.

Key Performance Indicators (KPIs):

Facility Upkeep:

• Percentage of facility maintenance projects completed on time.
• Cost-effectiveness of maintenance and repair projects.

Regulatory Compliance:

• Number of regulatory violations or non-compliance incidents.
• Timeliness and accuracy of regulatory reporting.
• Successful resolution of regulatory issues without significant impact on operations.

Routine Office Administration:

• Efficiency improvements in administrative processes (e.g., reduced procurement time, streamlined event coordination).
• Administrative staff productivity and performance evaluations.
• Timely resolution of office-related issues and complaints.

Residence Maintenance and Management:

• Timely execution of lease agreements and utility payments.
• Prompt resolution of maintenance issues in residential properties

Qualifications:

• Bachelor's degree in business administration, facility management, or a related field (MBA preferred).
• Proven 4 - 6 years' experience in administration management, including facility upkeep, regulatory compliance, and residence maintenance.
• Strong understanding of relevant laws and regulations.
• Excellent organizational and leadership skills.
• Exceptional communication and interpersonal abilities.
• Proficiency in office software and administrative tools.
• Ability to prioritize tasks and meet deadlines. • Strong problem-solving skills and attention to detail.