Administration Manager at Domeo Resources International (DRI)

The Administration Manager is the operational heartbeat of the office. This person ensures that the physical office, practice management systems, administrative processes, and support staff operate to the highest professional standard enabling the legal team to focus entirely on client work without operational friction. 

With Ultra High Net Worth individuals, international aviation finance clients, and senior corporate executives. The standard of office administration, the responsiveness, the presentation, the precision must match the quality of the legal advisory. The Administration Manager sets and enforces that standard.

Role Responsibilities

Office Administration and Practice Management

• Manage the day-to-day operation of the firm\'s Abuja office: facilities, supplies, vendor relationships, office equipment, and premises management 
• Implement and manage the firm\'s practice management system: matter file organisation, document management, deadline tracking, and records management 
• Manage all firm subscriptions, licenses, and service contracts: Google Workspace, DocuSign, practice management tools, and office services 
• Coordinate all meeting logistics: client meeting rooms, video conference setup, catering, and hospitality arrangements 
• Manage incoming and outgoing correspondence: post, courier, and document delivery 
• Maintain the firm\'s filing systems: physical and electronic in accordance with the firm\'s document retention policy 

Staff and Support Supervision

• Directly supervise and manage Front Desk Receptionist, Driver, and Security (Valet and Concierge), including scheduling, performance oversight, and daily task management 
• Manage leave schedules for support staff, ensuring officecoverage at all times
• Coordinate onboarding logistics for new staff, desk setup, IT equipment, access cards, and supplies 
• Liaise with the Finance Manager on expense management, petty cash, and vendor invoice approvals

Client and Guest Experience

• Ensure the office environment consistently reflects the firm\'s premium brand positioning - cleanliness, presentation, hospitality standards, and visitor management 
• Oversee the client reception experience: ensuring Ultra High Net Worth clients receive a level of service consistent with the firm\'s private client positioning 
• Coordinate client event logistics: in-office client meetings, receptions, and presentations 

Experience/Qualification

• Minimum 4 years of office management or administration experience, preferably in a law firm, financial services firm, or premium professional services environment 
• Demonstrated experience managing support staff
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs) and familiarity with practice management or project management tools 
• Strong organisational skills and the ability to manage multiple competing priorities simultaneously 
• Excellent written and verbal communication skills in English 
• Discretion is non-negotiable: the Administration Manager handles sensitive client information and must maintain strict confidentiality at all times
• Experience managing Ultra High Net Worth or Very Important Person client-facing environments is a significant advantage

Competencies/Skills

• Office management and operations oversight
• Budgeting and financial administration
• Policy and procedure development
• Scheduling and resource allocation
• Record keeping and documentation management
• Procurement and vendor management
•   Knowledge of office software and ERP systems
• Behavioural Qualities/Other Competences
• Leadership and team management
• Effective communication
• Problem-solving and decision-making
• Time management and organizational skills
• Conflict resolution and negotiation
• Adaptability and stress management
• Attention to detail