Admin Support at Malaria Consortium

Role Summary

• The Admin Support staff will assist the Gombe State office operations unit to ensure smooth administrative processes documentation and timely vendor and personnel payments under the SARMAAN II project

Rationale

• The role is created to reduce workload on the operations unit improve response time and ensure proper documentation and completion of administrative and payment processes

Purpose of Assignment

• Provide administrative and operational support to the Gombe office during the project implementation period

Key Responsibilities

Administrative Support

• Coordinate with the Procurement and Admin Officer on vendor payments and retirements
• Review scan and print documents related to procurement and payments
• Ensure proper filing of all administrative documents
• Maintain organized filing systems both physical and electronic

Operations Support

• Maintain inventory of office materials and supplies
• Support documentation for AZM MDA related activities
• Assist with general office administrative duties as assigned

Deliverables

• Ensure complete documentation for all vendor payments
• Provide a report on the status of vendor payments
• Submit a compiled record of all administrative and logistical activities
• Handover all files documents and electronic data to the State Project Manager

Requirements

• Bachelor’s degree preferably in Social or Management Sciences
• Minimum of one year experience in a similar administrative role
• Proficiency in Microsoft Office Suite
• Strong communication interpersonal and planning skills
• Experience in document control and office administration