Admin Officer at Stresert Services Limited

On behalf of our client who is a non-profit Foundation seeks the services of an Administrative Officer at Surulere, Lagos.

Job Summary

We are looking for a highly organized administrative officer to perform all administrative and clerical duties necessary for effective office management. The Administrative Officer's responsibilities include welcoming visitors and clients, overseeing the activities of office cleaning staff and maintenance vendors, as well as typing and proofreading various company documents. The successful hire should also be able to organize flights, transportation, and accommodation for company executives.

Key Responsibilities

• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Receiving and processing communication channels, including email, phone, and physical mail
• Assisting the human resources department with payroll and personnel databases
• Conferring with the accounting department to help make payments, process incoming invoices, and verify receipts
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Creating reports and memos for managers and senior-level officers as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Attend meetings and record notes and messages for managers and senior-level officers
• Preparing expense reports and office budgets.

Requirements

• An Bachelor's degree/HND in administrative related courses
• Working knowledge of all Microsoft Office applications
• 2-3 years of experience in an NGO-based organisation
• Knowledge of how to use standard office equipment, such as fax machines, phone systems, and copy machines
• Prior experience using spreadsheet software, including Excel
• Proven experience being able to multitasks
• Notable organizational skills and the ability to provide organization and structure that others can follow
• Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
• Comfortable working independently when needed, or as part of a team

Proximity to Surulere & its environs is an added advantage.