Admin Officer at Moneta Technology Limited

Job Responsibilities

• Ensure the office is stocked with necessary supplies and all equipment is properly maintained;
• Be responsible for overseeing the operations and maintenance of office equipment, and property; arrange for repairs when necessary;
• Work with the finance team to set budgets, monitor spending, and other expenses;
• Create a filing structure in the administrative department to ensure all documents are up to date;
• Create and maintain filing systems, both electronic and physical;
• Organizing an archiving system;
• Labelling, sorting and categorizing documents for easy access;
• Drafting inventory reports that document inventory counts, discrepancies, and other statistical data;
• Supervision of general cleanliness of the offices and premises (external and internal);
• Maintain a logbook on all company vehicles, repairs & functionality of vehicles;
• Coordinate procurement of office supplies/stationery;
• Organizing meetings, taking minutes;
• Arrange travels and accommodations;
• Work closely with the Managing Partner by organizing his daily schedule, booking appointments, planning and researching professional events on his behalf;
• Responsible for providing answers to inquiries about organization and providing information such as company’s address and directives on company’s location etc;
• Responsible for accepting and delivering letters and packages to appropriate personnel and department;
• Prepare reports and presentations with statistical data, as assigned.

Requirements

• Minimum of a Bachelor’s degree in Business Administration, Public Administration, or any related field of study;
• Minimum of 3 years post NYSC experience as an Admin Officer;
• Robust knowledge of Microsoft Office programs (PowerPoint, Outlook, Excel, and Word);
• Excellent organizational skills including the ability to prioritize and coordinate multiple tasks;
• Ability to coordinate several projects to a successful completion with little or no supervision;
• Excellent communication skills including professional phone etiquette;
• Ability to respond promptly to shifts in direction, priorities and schedules;
• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels;
• Professional level verbal and written communication with good report writing and presentation skills;
• Strong analytical skills with attention to detail.

What we offer

• Healthy and safe work environment;
• Competitive salary;
• Health Insurance;
• Recognition bonus;
• Training and development programs.