Admin Officer at Maxitech Global Investment Limited

Job Summary

• We are seeking a reliable, organised, and proactive Admin Officer to support the smooth and efficient operation of our administrative functions.
• The successful candidate will coordinate office facilities, supplies, vendor relationships, administrative procurement, records, and general workplace support.
• The role requires someone who can work independently, follow through on assigned tasks, maintain accurate documentation, and ensure that administrative issues are resolved promptly.
• This is an execution-focused role suited to a professional who takes ownership of routine administrative operations and can thrive in a fast-paced business environment.

Key Responsibilities

• Coordinate the day-to-day administrative operations of the office to ensure a clean, functional, organised, and productive work environment.
• Monitor office facilities, including power supply, internet connectivity, air conditioning, furniture, water, and other workplace infrastructure, and promptly escalate faults.
• Liaise with approved vendors, technicians, landlords, and service providers to coordinate maintenance, repairs, and other administrative services.
• Obtain quotations, compare vendor proposals, and prepare purchase requests in line with approved company procedures.
• Track administrative purchases from request to delivery and ensure that supporting documentation is complete.
• Monitor office supplies and consumables, including stationery, cleaning materials, pantry items, and other administrative resources.
• Maintain accurate stock records and initiate replenishment requests before essential supplies run out.
• Support the maintenance of office assets, equipment records, and administrative inventory.
• Verify delivered items, service completion, invoices, quotations, and other supporting documents before submitting them for payment processing.
• Maintain organised physical and electronic records of administrative activities, vendor transactions, maintenance, procurement, and office supplies.
• Coordinate administrative arrangements for meetings, training sessions, company events, and other workplace activities.
• Support travel, accommodation, transportation, and other approved logistical arrangements when required.
• Respond to routine administrative enquiries from employees and escalate matters requiring management intervention.
• Maintain an administrative task tracker and follow up on outstanding requests to ensure timely completion.
• Prepare periodic reports on administrative activities, facilities, supplies, vendor performance, and pending issues.
• Identify recurring administrative challenges and recommend practical improvements.
• Ensure compliance with approved administrative policies, procedures, and internal controls.
• Perform other administrative duties assigned by the reporting manager.

Requirements

• B.Sc. or HND in Business Administration, Public Administration, Management, or a related diascipline.
• 2–3 years of relevant experience in office administration, facilities administration, operations support, or a similar role.
• Experience coordinating vendors, office supplies, maintenance, procurement support, and administrative records.
• Proficiency in Microsoft Office, particularly Excel and Word. Experience with Google Workspace is an advantage.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to maintain accurate records and handle confidential information.
• Ability to work independently, prioritise competing tasks, and meet deadlines.
• Strong attention to detail, follow-through, and problem-solving ability.
• High level of integrity, accountability, and professionalism.

What We Are Looking For
The ideal candidate is someone who:

• Takes ownership of assigned responsibilities and follows tasks through to completion.
• Can coordinate multiple administrative activities without constant supervision.
• Is proactive in identifying and resolving routine workplace issues.
• Maintains accurate records and understands the importance of documentation.
• Communicates professionally with employees, vendors, and service providers.
• Works with urgency while maintaining accuracy and adherence to company procedures.