Admin Officer at Foteino Talento

Role Summary

• An aesthetic dermatology clinic in Lagos is seeking an Admin Officer to provide essential support across clinical, client relations, and management teams, ensuring efficient service delivery in a client-focused environment. 
• The role will also supervise support staff and coordinate procurement, inventory, vendors, and facility maintenance.

Key Responsibilities

• Manage daily administrative operations, records, correspondence, supplies, and logistics.
• Support management and departmental heads with scheduling, documentation, meetings, and reports.
• Coordinate facility maintenance, repairs, equipment servicing, and vendor services.
• Ensure the clinic environment is clean, safe, well-maintained, and client-ready.
• Supervise office assistants, cleaners, and security personnel, including attendance and performance monitoring.
• Coordinate procurement of office and clinic supplies and maintain accurate inventory records.
• Monitor the use of clinical consumables to minimize wastage and prevent stock shortages.
• Source and coordinate with vendors to ensure quality and timely delivery of services and supplies.
• Maintain records for health, safety, sanitation, regulatory, and administrative compliance.
• Prepare weekly and monthly administrative reports for Management.
• Maintain confidentiality and perform other duties assigned by Management.

Qualifications & Experience

• Bachelor’s degree or HND in Business Administration, Management, Public Administration, or a related field.
• With at least 2 years’ experience in administration, office management, facility management, or a similar role.
• Experience in a clinic, healthcare, beauty, wellness, hospitality, or premium service environment is an advantage.
• Experience supervising staff and coordinating vendors, procurement, and facility operations.
• Proficiency in Microsoft Office, particularly Word and Excel.

Skills & Attributes

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Strong attention to detail and problem-solving ability.
• Leadership and supervisory skills.
• Professionalism and client-service orientation.
• Ability to work independently and as part of a team.
• High level of integrity, discretion, and confidentiality.