Admin Officer, Cainergy Training Services at Cainergy International Limited

Reports To: Head, Cainergy Training Services

Job Objective / Purpose of Job

• The Admin Officer, Cainergy Training Services is very strategic to the operations of the Unit. He/She provides administrative and logistical support to the Unit.

Job Duties / Responsibilities / Accountabilities

• Participate in creating and implementing training programmes.
• Develop, maintain and improve training records (e.g. trainee lists, schedules, attendance sheets, electronic filing structure, corporate and training contracts files) as necessary and ensuring that original company documents are properly secured.
• Provide oversight of all training logistics, including local transport, and ensure other programme events are properly executed through cost-effective booking of tickets, cabs, hotels for all domestic and international travels.
• Make training venue reservations and ensure they’re properly set up.
• Optimal cost control through utilization of available resources and keeping the actual training expenditures within budgeted expense ratio.
• Prepare and disseminate training feedback material (e.g. instructional notes, attendance forms, facilitator evaluation forms, training expectation forms and other feedback forms.).
• Act as a point-of-contact for training services vendors and participants.
• Resolve issues on training/logistics as they arise onsite.
• Submit reports on training activities and outcomes.
• Recommend improvements or new programmes as appropriate.
• Ensure facilitators and vendors follow established policies.
• Undertake supply and service provider pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors for training souvenirs through systematic evaluation and maintaining a database of potential and active suppliers/contractors.
• Monitoring stock levels and ensure timely restocking of training souvenirs.
• Any other related task assigned.

Requirements

• HND / Bachelor's Degree in Business Administration or equivalent qualification in related subject.
• Minimum 5 years of relevant experience in Admin or Office Management role.
• IOC experience is preferred
• Proficiency in MS Office Suite, working knowledge of databases and Learning Management Systems (LMS) is a plus.

Required Key Skills:

• Good organisation/administration skills
• Deep understanding of records management lifecycle
• Critical thinking skills and the ability to research and understand legal and financial implications.
• Event management skills
• Ability to work in a team and independently.
• Deadline, achievement and target orientated.
• Ability to demonstrate sound work ethic, communicate professionally with senior management and personnel of all stakeholders.
• Clear verbal and written communication in English.
• Good self-management and office mannerism commensurate with working in open plan offices.
• Effective communication, negotiation and interpersonal skill.
• Exceptional attention to detail, and talent for accuracy and precision.