Admin Officer at Ascentech Services Limited

Responsibilities

• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Receiving and processing communication channels, including email, phone, and physical mail
• Assisting human resources department with payroll and personnel databases
• Conferring with the accounting department to help make payments, process incoming invoices, and verify receipts
• Organize a filing system for important and confidential company documents
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Creating reports and memos for managers and senior-level officers as needed
• Attend meetings and record notes and messages for managers and senior-level officers
• Arrange travel and accommodations and book meeting rooms for in-house and external events

Qualifications and Skills

• HND / BSc Degree in a related field, such as office administration, may be preferred
• 2-3 years proven work experience as an Administrative Officer, Administrator or similar role
• Working knowledge of necessary productivity software, including Microsoft Office Suite (Ms Excel, Ms Word, Ms Outlook Specifically).
• Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines.
• Solid knowledge of office procedures.
• Ability to handle multiple tasks at the same time.
• Strong organizational skills with a problem-solving attitude.
• Excellent written and verbal communication skills and the willingness to make phone calls, emails, and other communications with clients.
• Comfortable working independently when needed, or as part of a team.
• Attention to details.