Admin Manager at HR Aid

Reports To: Managing Director

Role Overview

• We are seeking a highly organized and proactive Admin Manager/Executive Assistant to provide strategic and administrative support to the Managing Director while overseeing daily office operations.
• The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide executive support to the MD (calendar, meetings, travel, correspondence)
• Manage office operations, administration, and vendor relationships
• Coordinate internal communication and act as a liaison between the MD and staff
• Oversee office budgets, expenses, and cost-control initiatives
• Ensure availability and maintenance of work tools and office resources
• Prepare reports, meeting materials, and presentations
• Handle confidential information with professionalism and discretion
• Organize meetings, events, and company logistics
• Monitor administrative processes and drive continuous improvement

Requirements

• Proven experience in an administrative or executive assistant role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• High level of discretion and professionalism
• Proficiency in Microsoft Office and communication tools.