Admin Manager - Female at Tempkers Limited

Job Description

• As an Admin Officer, you will play a pivotal role in ensuring the smooth and efficient operation of the store's administrative functions.
• Your primary responsibilities will include managing office operations, coordinating with various departments, and providing administrative support to the management team.

Responsibilities

Office Operations Management:

• Oversee day-to-day administrative tasks, such as managing correspondence, scheduling appointments, and maintaining office supplies.
• Ensure efficient filing and record-keeping systems, both physical and digital, to facilitate easy retrieval of documents and information.
• Monitor and maintain office equipment, coordinating repairs or replacements as necessary.
• Manage incoming and outgoing mail, as well as deliveries, ensuring timely distribution.

Administrative Support:

• Provide administrative assistance to the management team, including preparing reports, presentations, and correspondence.
• Assist in organizing meetings, conferences, and company events, including venue bookings, travel arrangements, and catering.
• Support HR activities, such as maintaining employee records, assisting with recruitment processes, and facilitating onboarding procedures.

Coordinating with Departments:

• Collaborate with various departments within the beauty store, including sales, marketing, and inventory management, to ensure seamless communication and coordination.
• Assist in inventory management, including monitoring stock levels, conducting audits, and coordinating with suppliers.
• Support sales and marketing initiatives by providing administrative assistance in preparing promotional materials, managing customer databases, and coordinating marketing campaigns.

Customer Service:

• Handle customer inquiries and complaints, providing timely and accurate information while maintaining a high level of professionalism and customer satisfaction.
• Assist in resolving customer issues by coordinating with relevant departments and following up on resolutions.

Qualifications

• Candidates should possess a Bachelor's Degree (B.Sc) in a relevant field is required.
• Minimum of 5 years of experience as an Admin Officer or in a similar administrative role, preferably in the beauty or retail industry.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in work.
• Proficiency in using office software and applications, including MS Office Suite (Word, Excel, PowerPoint) and email management systems.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and ability to adapt to changing circumstances.
• Knowledge of beauty products, trends, and industry practices is a plus.