Admin & Logistics Officer at WTS Energy

JOB SUMMARY

• The Rig Admin Officer provides comprehensive administrative, personnel, and logistics coordination support at the rig site to ensure efficient day-to-day operations. The role supports rig management by managing crew documentation, reporting, logistics coordination, and compliance with company policies, regulatory requirements, and HSE standards in a field environment.

KEY RESPONSIBILITIES

Rig Administration & Documentation

• Manage all administrative activities on the rig site in line with company policies and procedures.
• Maintain accurate records of rig personnel, attendance, crew rotation schedules, and movement logs.
• Prepare and submit daily, weekly, and monthly administrative and manpower reports to head office.
• Maintain proper filing, control, and safekeeping of rig administrative records, permits, and correspondence.

Personnel & Crew Management Support

• Coordinate crew onboarding, mobilization, demobilization, and rotation schedules.
• Verify personnel documentation including IDs, medicals, certifications, permits, and approvals.
• Maintain updated crew lists, headcount records, and accommodation allocations.
• Support welfare administration and personnel-related documentation as required.

Logistics & Camp Coordination

• Coordinate logistics for personnel movement, including transport schedules, manifests, and site access approvals.
• Liaise with logistics teams on delivery of consumables, PPE, food supplies, and administrative materials.
• Support camp administration, accommodation planning, and basic welfare services on site.
• Monitor inventory of administrative and camp-related items and initiate requisitions when required.

HSE & Regulatory Compliance Support

• Support compliance with company HSE policies and rig site rules from an administrative perspective.
• Maintain HSE-related administrative records such as training attendance, inductions, and toolbox meeting registers.
• Provide documentation support during audits, inspections, and regulatory visits.
• Escalate administrative non-compliance issues or risks to rig management promptly.

Communication & Coordination

• Serve as the administrative liaison between the rig site and head office functions (HR, Logistics, HSE, Finance).
• Support coordination between rig management and support teams to ensure timely information flow.
• Manage official site correspondence and reporting in a professional and timely manner.

KNOWLEDGE & SKILLS REQUIRED

• Strong knowledge of office administration and logistics coordination practices.
• Good understanding of personnel movement and logistics in oil & gas or industrial environments.
• Proficiency in Microsoft Office (Word,Excel, Outlook).
• Strong communication, interpersonal, and coordination skills. Excellent organizational, multitasking, and time management abilities.
• High level of professionalism, discretion, and attention to detail

PROFESSIONAL QUALIFICATIONS

• Bachelor’s Degree or HND in Business Administration, Logistics, Supply Chain, Public Administration, or a related discipline.
• Minimum of 3 years’ experience in an Admin, Logistics, or Office Support role, preferably within an oilfield services, rig, or industrial company.
• Certification in Logistics, Office Administration, or Customer Service is an added advantage.
• Prior experience in a structured, compliance driven environment is desirable.

The ideal candidate should have:

• Worked as rig administrators, coordinated crew change, handled accommodation and logistics,
• or
• Carried out administrative roles within the hospitality sector.