Admin Executive at Fort Knox Group

Job Description

• Assist with sourcing credible vendors for office repairs and maintenance
• Supervise technicians and ensure all repairs on facilities are delivered to the satisfaction
• Ensures that all office equipment such as generators, inverters, air conditioners, etc is proactively maintained and in good condition at all times
• Keep track of diesel usage, maintain reorder level and ensure a timely supply of diesel without running out of supplies
• Assist with processing electricity bills, and payments and avoiding disconnection of the power supply
• Handle the supervision of all electrical and plumbing repairs
• Monitor fuel usage on pool vehicles by tracking the millage of the fleet and updating each vehicle record
• Report on Admin expenses and monitor expenditures weekly
• Supervise mechanics and ensure quality repairs and services are carried out
• Assist with sourcing quality repair and service parts at the best market prices
• Coordinate movement and delivery of documents and items between the various offices across the nation in a cost-effective and proactive way
• Follow up with the Warehouse Manager on all requests and approvals for dispatch of security kits and items to the Northern region through the Abuja office.
• Deploy kits for new engagements to all locations without delays and meet deadlines
• Schedule and coordinate in-house and external events assigned without issues
• Monitor stock movement keeps records, and inform on depleting stock (weekly/Monthly)
• Carry out all requests residence for laundry, water supplies, repairs, utilities, etc
• Ensure timely provision and record keeping of toiletries, stationeries, and office supplies