Admin Coordinator at Qatar Charity

Job Brief

• The Admin Coordinator in the field offices of Qatar Charity is responsible for managing the administrative, logistical, human resources, procurement affairs, and its employees in accordance with the professional standards and procedures followed in the work of support affairs, in a way that provides the office with all legal facilities, public services, and logistical needs and facilitates personnel tasks to enable them to perform their work easily and smoothly.
• Overcoming any difficulties or problems that hinder the achievement of their functional goals, securing the office’s procurement needs, maintaining work and communication tools secure and working efficiently, and taking all means to protect the office and all its property from damage or loss, and it has the authority to take the necessary measures towards facilitating its tasks to establish the office In the field, he performs the tasks assigned to him in the country in which he is located, according to the highest standards and in a manner that achieves the goals and policies of Qatar Charity.

Duties and Responsibilities

• Participate in preparing office plans and updating them constantly.
• Determining the purchasing methods in the office to ensure compliance with the accreditation powers granted according to the approved procurement policy.
• Managing and supervising procurement operations, and ensuring the integrity of their procedures, starting from the purchase request.
• Preserving and maintaining the office's assets and following up on their proper use to ensure safety.
• Providing logistical facilities for the various operations.
• Supervising the operations and logistics services provided to the office.
• Meet all the office's needs of supplies, purchases, tools, hardware, and software to enable employees to carry out their job duties to the fullest.
• Securing logistical support for the office, projects, and programs to complete them with high efficiency and without disruption or delay.
• Completing employee transactions and solving any problems they encounter.
• Evaluate the performance of employees to motivate them and encourage them to develop and improve their performance.
• Control the attendance, In and out of the employees.
• Solve problems, if any, and establish training programs.
• Update employee data periodically.
• Controlling and coordinating vacations among employees and monitoring attendance and leaving.
• Other tasks assigned to him by the management.

Qualifications

• University Degree in Business Administration or Economics.
• Proficiency in working with ERP programs.
• Proficiency in Microsoft Office programs
• Fluency in Arabic (as a prerequisite for the job, both speaking and reading), English and the local language must be proficient
• Priority is given to those who are fluent in the Arabic language.
• Possess good communication skills.
• Experience in the field of human resources, logistics and procurement not less than 5 years.
• Full knowledge of the procurement and logistics management function.