Admin Coordinator at Pfizer

Job Purpose

• Coordination of administration of Nigeria West Africa Cluster offices and first point of contact for related support functions and service providers. Provision of secretariat/Administrative support to the Commercial manager and the functional leadership team.

Key Accountabilities

Office coordination and management

• Coordination of admin support and resource management
• Act as representative of Admin functions with leadership
• Ensure that office supplies and services are maintained at appropriate levels
  • Monitor service levels
  • Monitor inventory
  • Ensure that contract service levels are met
  • Collaborate with procurement to ensure cost-effectiveness

Corporate Admin

• Support Functional Leads and Country Manager in administration of all administrations related to Pfizer entity
  • Nigeria Office, Ghana, Senegal, and Ivory Coast 3rd party offices
  • Coordination of stakeholders / signatories relating to legal entity
  • Ensure requisite registrations and documentation are up-to-date
  • Management and retention of related visas

Selected Commercial Manager admin

• As agreed with CM
  • Calendar management
  • Travel planning and visa processing
  • Commercial meetings planning
  • Additional tasks as required

Global Operations

• First point of contact for Global Ops - Dubai
• Interface with local contractor (Broll)
• Ensure that site is maintained to Pfizer defined standards
  • Physical site inspections weekly
  • Review of Broll invoicing
  • Oversight of maintenance (planned and one-off)
    • Requirements
    • Costs
    • Timeliness
• Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage

Visitor Travel Management

• Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos
• Liaise with relevant functions; assistants, security, logistics providers
• Liaise with embassies and airlines (travel agencies) for visas and flight routings
• Assist with Visa applications, immigration activities as required

Additional Projects As Required By Commercial Manager

• EHS point of contact
• HR support as required
• ISO support as requested

Job Specific Technical/Functional/Professional Competencies:

• Business acumen
• Acts decisively
• Seizes accountability
• Holds people accountable
• Ability to plan in short and medium term
• Ability to prioritise and manage time well
• Ability to work successfully within a complex corporate environment
• Computer and data management skills
• Ability to work with little or no supervision
• Strong interpersonal, influence and communications skills

Experience And Knowledge

• 3 years or more in similar position E.g. Office management, PA
• Further education in management, finance, HR advantageous
• MS Office competent
• Good written and verbal communication skills