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  • Posted: Oct 15, 2021
    Deadline: Not specified
  • Nigerian Exchange Group (NGX Group) Plc is a leading integrated market infrastructure in Africa. We service the largest economy in Africa and are strengthening the competitiveness of African economies to achieve global prosperity. As a key player in the continent’s financial markets, we take an active role in shaping the future of the markets through our investment in business innovation and technology.
    Read more about this company


    Admin, Contract & Project Management Officer

    About the Job

    • The Admin, Contract & Project Management Officer is responsible for Branch Support Services, Contract/Service Level Agreement, General Administration, and Project Management.
    • He/she performs a wide variety of professional-level administrative support duties involving administration budgets preparation and monitoring, policies and procedures, organisation and planning, contracts, systems, equipment and supplies purchase, and special projects.
    • This position reports to the Team Lead, Facilities Operations & Maintenance.

    Contract / SLA Administration:

    • Initiate SLAs and contract awards, reviews, and follow up with the Legal department till execution.
    • Process vendor payments.
    • Carry out due diligence, mystery shopping, and surveys as assigned by the HOD.
    • Make quarterly payments of Annual Maintenance Contracts.
    • Prepare Administration department-related contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
    • Maintain an audit file for each contract, which will include the original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
    • Prepare and disseminate information to appropriate employees regarding Administration department-related contract status, facilitate contractor meetings.
    • Assist in preparing the request for quotes, requests for proposals, etc. documents.
    • Ensure that contractor/vendor complies with legal requirements, owner specifications, and government regulations.
    • Set up and maintain the administrative arrangements for effective and efficient contract management, including stakeholder communication, governance, and performance monitoring arrangements, payments, and file/records management.

    General Administration:

    • Functioning as the Administration Departmental Secretary will provide general clerical and administrative support to the Administration Department; compose and type letters, memos, and other correspondence related to assigned administration functions and activities; prepare reports including employee leave statistics and analysis.
    • Responsible for managing the meeting/conference rooms facilities.
    • Responsible for intercom telephone purchase and allocation to staff.
    • Provide administrative support in all in-house events such as maintaining and operating the sound systems.
    • Branch Support Services – responsible for providing support for the branch supplies purchases and other administration-related needs.
    • Events and Meetings management.

    Project Management:

    • Develop and manage a detailed project schedule and work plan.
    • Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
    • Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
    • Utilise industry best practices, techniques, and standards throughout the entire project execution.
    • Monitor progress and make adjustments as needed.
    • Measure project performance to identify areas for improvement.
    • Determine and define project scope and objectives.
    • Track project costs in order to meet budget.

    Other Areas of Responsibilities:

    • Research, obtain, and analyse gathered information to resolve problems in functional areas.
    • Responsible for analysing and mitigating risk and compliance in areas of assigned functions.
    • Perform other related duties as requested by the Team Lead, HOD, or Divisional Head.

    Job Specification
    To successfully deliver the above goals, the right candidate must have:

    • Minimum of B.Sc. / HND qualification required in any field.
    • Minimum of 3 years relevant experience.
    • Computer proficiency in the use of Microsoft Office Suite (MS Word, PowerPoint, and Excel) and other applications.

    Desired Competencies and Skill Requirements:
    Office administration:

    • Ability to perform duties independently under general, minimal supervision within specific assignments; perform budget analysis, preparation, and monitoring; research, analyze and make recommendations on administrative, management, and procedural practices.
    • Thorough understanding of procurement practices, from procurement planning to contract closeout.
    • Ability to write extensively in a detailed manner that is accurate, coherent, and complete.
    • Ability to understand legal and financial concepts behind support contracts.
    • Ability to express ideas and convey information effectively, both orally and in writing.
    • Ability to work independently and set priorities to accomplish goals on time.
    • Ability to conduct himself/herself professionally at all times.
    • Ability to develop and maintain accurate contract records.
    • Ability to excel in a fast-paced, demanding environment.
    • Ability to stay focused, efficient, and effective in managing multiple priorities.
    • Strong interpersonal skills and sound judgment.
    • Strong customer service and organizational skills.
    • Ability to prioritize and be flexible with changing business needs in a team environment.
    • Committed to high standards and continuous improvement.

    Method of Application

    Interested and qualified? Go to Nigerian Exchange Group (NGX Group) on to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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