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  • Posted: Oct 15, 2021
    Deadline: Not specified
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  • Nigerian Exchange Group (NGX Group) Plc is a leading integrated market infrastructure in Africa. We service the largest economy in Africa and are strengthening the competitiveness of African economies to achieve global prosperity. As a key player in the continent’s financial markets, we take an active role in shaping the future of the markets through our investment in business innovation and technology.
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    Admin, Contract & Project Management Officer

    About the Job

    • The Admin, Contract & Project Management Officer is responsible for Branch Support Services, Contract/Service Level Agreement, General Administration, and Project Management.
    • He/she performs a wide variety of professional-level administrative support duties involving administration budgets preparation and monitoring, policies and procedures, organisation and planning, contracts, systems, equipment and supplies purchase, and special projects.
    • This position reports to the Team Lead, Facilities Operations & Maintenance.

    Responsibilities
    Contract / SLA Administration:

    • Initiate SLAs and contract awards, reviews, and follow up with the Legal department till execution.
    • Process vendor payments.
    • Carry out due diligence, mystery shopping, and surveys as assigned by the HOD.
    • Make quarterly payments of Annual Maintenance Contracts.
    • Prepare Administration department-related contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
    • Maintain an audit file for each contract, which will include the original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
    • Prepare and disseminate information to appropriate employees regarding Administration department-related contract status, facilitate contractor meetings.
    • Assist in preparing the request for quotes, requests for proposals, etc. documents.
    • Ensure that contractor/vendor complies with legal requirements, owner specifications, and government regulations.
    • Set up and maintain the administrative arrangements for effective and efficient contract management, including stakeholder communication, governance, and performance monitoring arrangements, payments, and file/records management.

    General Administration:

    • Functioning as the Administration Departmental Secretary will provide general clerical and administrative support to the Administration Department; compose and type letters, memos, and other correspondence related to assigned administration functions and activities; prepare reports including employee leave statistics and analysis.
    • Responsible for managing the meeting/conference rooms facilities.
    • Responsible for intercom telephone purchase and allocation to staff.
    • Provide administrative support in all in-house events such as maintaining and operating the sound systems.
    • Branch Support Services – responsible for providing support for the branch supplies purchases and other administration-related needs.
    • Events and Meetings management.

    Project Management:

    • Develop and manage a detailed project schedule and work plan.
    • Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
    • Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
    • Utilise industry best practices, techniques, and standards throughout the entire project execution.
    • Monitor progress and make adjustments as needed.
    • Measure project performance to identify areas for improvement.
    • Determine and define project scope and objectives.
    • Track project costs in order to meet budget.

    Other Areas of Responsibilities:

    • Research, obtain, and analyse gathered information to resolve problems in functional areas.
    • Responsible for analysing and mitigating risk and compliance in areas of assigned functions.
    • Perform other related duties as requested by the Team Lead, HOD, or Divisional Head.

    Job Specification
    To successfully deliver the above goals, the right candidate must have:

    • Minimum of B.Sc. / HND qualification required in any field.
    • Minimum of 3 years relevant experience.
    • Computer proficiency in the use of Microsoft Office Suite (MS Word, PowerPoint, and Excel) and other applications.

    Desired Competencies and Skill Requirements:
    Office administration:

    • Ability to perform duties independently under general, minimal supervision within specific assignments; perform budget analysis, preparation, and monitoring; research, analyze and make recommendations on administrative, management, and procedural practices.
    • Thorough understanding of procurement practices, from procurement planning to contract closeout.
    • Ability to write extensively in a detailed manner that is accurate, coherent, and complete.
    • Ability to understand legal and financial concepts behind support contracts.
    • Ability to express ideas and convey information effectively, both orally and in writing.
    • Ability to work independently and set priorities to accomplish goals on time.
    • Ability to conduct himself/herself professionally at all times.
    • Ability to develop and maintain accurate contract records.
    • Ability to excel in a fast-paced, demanding environment.
    • Ability to stay focused, efficient, and effective in managing multiple priorities.
    • Strong interpersonal skills and sound judgment.
    • Strong customer service and organizational skills.
    • Ability to prioritize and be flexible with changing business needs in a team environment.
    • Committed to high standards and continuous improvement.

    Method of Application

    Interested and qualified? Go to Nigerian Exchange Group (NGX Group) on www.linkedin.com to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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