Admin Assistant at Kano Cancer Treatment Centre (KCTC)

Job Summary

• The Admin Assistant will provide essential clerical and administrative support to ensure smooth operations across departments. This role is focused on document preparation, filing, data entry, and assisting staff with requisitions and routine administrative tasks. By maintaining accuracy and timeliness in all clerical work, the Admin Assistant helps improve organizational efficiency and contributes to the centre’s commitment to high-quality service and compliance.

Key Responsibilities

• Provide typing, formatting, and proofreading support for departmental requisitions, memos, reports, and official documents.
• Maintain accurate and organized filing systems (physical and digital) in line with confidentiality standards.
• Support data entry, record-keeping, and tracking of departmental requests.
• Assist in preparing requisition forms and ensuring they are properly documented for approval.
• Receive, sort, and distribute correspondence, mail, and packages.
• Maintain office supplies inventory and support procurement of basic items.
• Provide administrative support during meetings, trainings, and events (e.g., preparing minutes, setting up materials).
• Liaise with staff to follow up on pending documents or requests.
• Assist with reception cover when needed (handling calls, directing visitors).
• Perform routine clerical duties and errands as assigned by the Admin Officer.

Qualifications

• National Diploma (ND) or Higher National Diploma (HND) in Business Administration, Secretarial Studies, Office Technology, or related field.
• Strong computer literacy, especially in Microsoft Word, Excel, and basic database entry.
• Additional certifications in office administration are an advantage.

Experience Requirements

• 1–2 years’ experience in administrative or clerical support roles.
• Experience in healthcare, NGO, or service organizations is an advantage but not mandatory.

Core Competencies & Skills

• Fast and accurate typing and document preparation skills.
• Strong organizational and filing abilities.
• Attention to detail and accuracy.
• Good communication and teamwork skills.
• Professional discretion and confidentiality.
• Willingness to learn and adapt in a fast-paced environment.