Admin Assistant at International Rescue Committee (IRC)

Job Overview/Summary:

The Admin Assistant will work under the supervision of the Admin Officer to provide efficient and effective day-to-day office management support for the Abuja office.

This role entails overseeing various administrative tasks, ensuring smooth operations of administrative activities in the Abuja office, and supporting the IRC staff including visitors, stakeholders, partners, and donors.

Key Responsibilities:

Office Management and Administrative Support:

• Maintain and manage IRC offices, ensuring a clean, organized, and conducive working environment, and in accordance with relevant SOPs.
• Coordinate office supplies procurement and maintain inventory control.
• Report to maintenance team or procurement team on any repairs or equipment servicing.
• Supervise the front office and office janitors.
• Assist in organizing and coordinating meetings, workshops, and other IRC events in the Abuja.

Documentation and Records Management: 

• Maintain an efficient filing system for both physical and electronic records.
• Ensure proper documentation of official communications, reports, and other relevant documents.

Financial Administration:

• Support the Admin Officer in maintaining petty cash and expense tracking.
• Assist in the preparation of financial reports and budgets.
• Assist in processing payments and liquidations.

Qualifications

• University Studies/ Higher Education in Human Resources, Business Administration, or any other related course.
• 1 year of experience in similar position.
• Previous NGO experience will be an added advantage.
• Strong organizational, interpersonal, and communication skills.
• Strong written and oral English communications skills
• Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
• Ability to present information effectively; experience providing training and staff development a plus
• Strong skills in collaboration with multi-cultural and diverse teams
• Commitment to consistently improving and developing innovative solutions in response to HR/organizational Country Program challenges.