Admin Assistant (DDM) - GS6 at World Health Organization (WHO)

Reference No: 2106982
Organisation: AF_NGA Nigeria
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 months

Specific Functions

• Under the overall supervision of the Administrative Officer for WHO Nigeria, direct supervision of Budget and Finance Officer, the incumbent will provide administrative assistance to EPI programme with a focus on Funds Disbursement Mechanism established to manage funds for Supplementary Immunization Activities (SIAs).

The incumbent will be in charge of the following tasks:

• Maintains financial record of DDM receipts and payments transactions in a cash book on daily basis, perform the reconciliation of the project accounts and provide information on status of the projects accounts on weekly basis and facilitate the closure of projects accounts,
• Ensure timely submission of financial and Management reports by the accounting firm appointed for SIAs funds / Direct Disbursement Mechanism (DDM) and organize their review and clearance by WHO Management.
• Ensure that all recommendations from Management reports and from the DDM partners meetings are monitored and addressed on timely manner
• Verify program documents and reports from WHO field offices (Financial summary report, WHO 412 export report and supply them to accounting firm.
• Act as WCO focal person for Direct Implementation – Imprest PO and Funding Authorization and Certification of Expenditure reports (FACE Reports) collection and organize its monitoring for timely submission by the 37 State Offices,
• Participate in the regular review and update of payment guidelines and operating procedures for compliance to WHO rules.
• Performs any other duties within field of competence.

Education Qualifications

• Essential: Completion of Secondary education, preferably supplemented by a  training in Accounting, Finance, Management or related discipline.
• Desirable: University Degree in Accounting, Finance, Management or related discipline.

Experience:

• Essential: At least 8 years’ experience commensurate with the duties of the posts and its grade
• Desirable: Experience in UN or other international organizations

Competencies:

• Producing results
• Communication
• Ensuring the effective use of resources
• Teamwork

Functional Knowledge and Skills

• Describe the essential knowledge and the skills specific to the position
• Good knowledge of Accounting and related disciplines.
• Must be computer literate and familiar with MS Windows applications for word, spreadsheet and data processing.
• Ability to establish and maintain good relations with people at various levels and of different nationalities.

Languages:

• Essential: Excellent knowledge of English  
• Desirable: Knowledge of the other UN languages.