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  • Posted: Nov 25, 2021
    Deadline: Dec 5, 2021
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  • Plan International was founded over 75 years ago with a mission to promote and protect the rights of children. The organisation was set up by British journalist John Langdon-Davies and refugee worker Eric Muggeridge in 1937, with the original aim to provide food, accommodation and education to children whose lives had been disrupted by the Spanish Civil W...
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    Admin and Logistics Assistant

    Locations: Maiduguri, Borno and Damaturu, Yobe

    Role Purpose

    • To provide support to sound administrative, office and logistics support to the Maiduguri and Damaturu office in line with policies of Plan International.
    • The role will contribute to effective office management including support to store management, inventory / asset management and supervision of janitorial services.
    • The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.

    Dimensions of the Role

    • Implementation of administrative processes, protocols and systems for the Maiduguri and Damaturu Office.
    • Provide administrative and logistical support for staff
    • Supervision of janitors / cleaners

    Accountabilities

    • Knowledge of general office practices and administrative procedures.
    • Supports in maintenance of general office systems including filing, sending, receiving and distributing documents, photocopying/scanning, etc.
    • Assist with organization of meetings and special events.
    • Participate in vendor identification and prequalification exercise.
    • Assist in conducting market survey and product research as may be required by logistics and admin team on regular basis
    • Assist with sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained.
    • Responsible for operational purchase requisition creation, send request for quotation (RFQ).
    • Responsible for posting good receipt on SAP using relevant documents – (delivery note, invoices and PO).
    • Support program activities in the office where necessary.
    • Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
    • Maintain good and professional relationship with relevant vendors and visitors to the Office
    • Resourceful in gathering and providing information.
    • Ensure that the office is tidy at all times through effective supervision of the cleaners
    • Receives and signs for fixed asset items and maintains physical inventory
    • Ensures that daily and weekly vehicle and stand-by generator inspections are performed and that regular servicing is carried out.
    • Facilitates the repair or recovery of vehicle and generator breakdowns when required, including repair / recovery outside of working hours; follows up on periodic services of the vehicles.
    • Ensures that assets are received, coded and registered in the assets register and ensures disposal of assets are carried out according to existing policies and specific donor rules.
    • Assist to coordinate and update the daily movement board (Airport drop-offs/pick-ups and movement within / outside the town).
    • Ensure that vehicles are checked daily and road worthy, log books are maintained and update records of all vehicles
    • Use systems and processes to assure smooth and timely flow of work.
    • Perform other administrative job-related duties and functions for the office as may be assign by the supervisor.

    Technical Expertise, Skills and Knowledge
    Essential:

    • A Diploma certificate with minimum of 3 years work related experience or BA  / B.Sc / HND in any discipline with minimum of 2 years related field experience.
    • Previous experience in usage of operations ERP especially SAP
    • Proficiency in MS Word, MS Excel and MS Outlook a must
    • Knowledge of operating standard office equipment
    • Excellent communication skills – written and verbal
    • Ability to prioritize projects and strong problem-solving skills
    • Good research skills and attention to detail.

    Method of Application

    Interested and qualified? Go to Plan International on jobs.plan-international.org to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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