Admin and Finance Assistant at Off-Field Concepts Limited

Job Responsibilities

• Maintains CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel; and coordinating with meeting attendees. Maintain calendar for appointments, calls, meetings, VIP visitors, key projects and follow-up tracking;
• Receiving and welcoming visitors and clients in a respectful and appropriate manner;
• Call scheduling and management;
• Setup, assist and follow up on the CEO's tasks (communicates clearly and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities);
• Responding to email correspondence;
• Preparing regular reports on expenses and office activities and budgets;
• Receiving, drafting and follow-up on administrative letters;
• Handling and keeping records of the organization’s finances;
• Coordinating logistics for movement of goods and staff;
• Inventory management;
• Ensuring that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation;
• Ensuring that all items are well organized and correctly stored, protected, fully identified, and easily accessible;
• Managing petty cash and petty cash request on a daily basis;
• Review eligibility of all related expenses shown on invoices from vendors and service providers;
• Purchasing of all office supplies e.g stationery, papers, groceries, refreshments, etc;
• Ensuring e-archiving and e-filing of documents for easy retrieval when the need arises;
• Managing all incoming and outgoing documents;
• Support in organization of events, travel arrangements, hotels bookings etc;
• Support in general office duties & maintenance and any other assigned duties.

Job Requirements

• B.Sc / HND in Business Administration, Accounting, Finance or any other related course of study;
• Minimum of 2 years post NYSC experience as an Admin and Finance Assistant or similar role;
• Good knowledge and experience in Project Management and Financial accounting is an added advantage;
• Proficiency in Microsoft Office;
• Excellent reporting skills;
• Inventory Management;
• Good time management skills;
• Excellent written and oral communication skills;
• Good knowledge and practice of office ethics;
• Flexible and adaptable to any situation;
• Ability to work independently with little or no supervision;
• Excellent record keeping skills;
• Solid knowledge of office procedures;
• Strong organizational and problem-solving attitude;
• Attention to details.