Accounts Payable Officer at BIC Nigeria

Main Purpose

• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Clarifying questionable invoice items, prices, or approving signatures.
• Preparing vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.
• Clarifying questionable invoice items, prices or receiving signatures.
• Obtaining proper information and data regarding invoice payments
• making provision accrue for rent, insurance, utility bills, and other recurrent expenses.
• Ensure that all related taxes are deducted, filed with relevant tax authority, and remitted.
• Oversee all payment transactions such as wires, transfers and so on.
• Oversee data entry, validation, and processing of invoices like general overhead, subcontractor, and employee travel reimbursements.
• Analysis of invoice and expense reports to see which payments to finalize
• Administration of the petty cash by recording entries, documentation of receipts etc.
• Maintenance of accounting payables ledgers
• Verify the accuracy of vendor invoices, check vendor files for any previous payments and confirm that the correct general ledger account codes are used.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
• Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.

Key Perfomance Indicators

• General ledger integrity – Ensuring GL is in tandem with sub ledger
• Successful implementation and adherence to internal controls and external audit and IT recommendations;
• Real time posting of vendors invoices in Sage
• Effective management of AP and resolution of claims and queries;
• No discrepancies in ICO's;
• 100% reconciliation for Key Vendors Ledgers
• Accuracy and completeness of AP cash forecast
• Exposure to accounting processes, client servicing, etc.
• Learning how to organize, multitask and manage time.

Qualifications

• A Bachelor's Degree in Accounting, Finance or related field preferred
• Five or more years of accounting experience
• Experience with leadership roles and display problem-solving capabilities.
• Intermediate computer skills with prior experience working with accounting software like Sage Evolution software.
• Strong interpersonal and communication skills to interact with employees, superiors, and customers.
• Strong analytical and time management skills.
• Good presentation skills.
• Well planned, organized with keen attention to detail.
• FMCG experience will be added advantage.