Accountant at Malaria Consortium

The Vacancy

Malaria Consortium is recruiting for Accountants to join our team in our Nasarawa, Bauchi and Osun Offices.

The Job holder will maintain and control the completeness and accuracy of the financial system for the Nigeria office and provide a full accounting service to specific state offices in reporting all transactions to the Nigeria Head office accurately on a timely basis.

Key Responsibilities

Financial Administration 

• Act as the first point of contact for projects and programmes payment queries
• Assist the Country Finance Manager with queries relating to all projects report
• Manage and oversee the entry of all Nigeria Naira payments and receipts into the GL for MC Nigeria programme portfolio

PS Financial System 

• Check the correctness of coding, completeness of financial documents and review the batches of invoices and payments prior to posting to the accounting system
• Review all outstanding advances with the Abuja and filed offices Accounts Officers (as applicable) and ensure they are chased and cleared on the accounting system
• Make sure that all collections are made using MC receipt voucher and deposited to the appropriate MC account on time
• Make adjustments as necessary using a Journal Voucher (JV) and keep the JV form sequentially in file, after approval by the CFM.

Reporting 

• Internal reporting:
  • Prepare monthly reports to the CFM to a set monthly finance timetable which comprises the following:
    • Bank reconciliation statements including copy of bank statement
    • Aged list of outstanding Advances and Other ledger balances
    • Fixed asset register update and Spot Check reports
    • Authorised Petty Cash Count Certificate and reconciliations
    • Monthly timesheet update

External reporting: Donor Reports

• Prepare donor financial reports in conjunction with project managers on a timely basis and with the frequency required by the donor
• Respond and take corrective action to any review comments from both the project managers and the Finance Support Manager (HQ) on the donor reports
• Assist project managers in the revision and realignment of their donor budgets.

Field Offices Support

• Arrange for timely fund transfers to the field offices and ensure proper accounting of transfers
• Review transactions and monthly returns of the field offices for error and accuracy
• Check correct procedures are followed for all transactions

• Support the field offices to close the books of accounts on monthly basis according to the finance timetable
• Support in the preparation and review of bank reconciliations for the field offices
• Carry out regular visits to all field offices to ensure quality in all aspects of finance management and support finance staff
• Conduct orientation of new finance staff at all levels in the field offices
• Act as conduit between field offices and Country Office in Abuja on issues resolution
• Provide training and build capacity of the project team based in the field offices, in order to continuously improve the finance systems

Compliance and Internal Control 

• Conduct periodic internal Control review and compliance visit to the field offices to ensure all procedures are adhered to
• Identify compliance and internal control weaknesses and make recommendation on the way to correct lapses and forestall reoccurrence
• Produce monthly review report and field visit report including monthly trackers on all internal control and related issues and follow up for prompt resolution.

Person specification

Qualifications and experience:

Essential

• Qualified ICAN, ACA, ACCA or CIMA Accountant
• Minimum of five (5) years’ experience in non-profit Accounting preferably with an International Organization, with at least 2 years’ experience at the management level.
• Excellent computer skills with high proficiency in Microsoft excel
• Working knowledge of accounting software
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks

EARLY APPLICATIONS ENOURAGED - Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.

Please indicate the state you are applying to in your cover letter.