Accountant at International Facilities Services Limited - IFS

Job Description

• We are in need of a Financial Accountant to provide Financial Accounting and Financial Reporting, Payroll Management, Inventory Management, Procurement, and Accounts Payable Management, Accounts Receivable and Credit Control, Banking and Financing

Responsibilities

• Financial Accounting
• Ensure daily posting of all payment vouchers raised and proper classifications of expenses
• Ensure daily posting of receipts, PO, and all other primary source documents
• Ensure weekly schedule of cheques raised and cash collected.
• Ensure weekly and monthly report of payables
• Enforce weekly job order report
• Enforce daily petty cash report and posting
• Enforce weekly reporting on receipts and posting
• Enforce weekly posting and report of invoices
• Enforce acknowledged invoice report
• Establish genuine fixed asset report and generate reports monthly, quarterly and annually
• Ensure adequate inventory management and regular stock counts at least once a month.
• For Branch and Projects Accounts:

Weekly Reports:

• Report on cash and cheques lodged into accounts
• Report on payment vouchers raised with supporting documents
• Petty cash report
• Invoice schedule for one off jobs.

Monthly Reports:

• Invoice schedule raised
• Schedule of receivables outstanding
• List of payments by clients
• Stock reports within / outflow and balances
• Monthly branch audit and stock counts
• Updating and reporting month-on-month variations on payroll
• Generating weekly Accounts Receivables Schedule
• Generating weekly Accounts Payable Schedule
• Inventory Management; Stock Counts are conducted monthly
• Weekly Cashbook - Summary Scheduling

Financial Reporting:

• Ensure timely financial and statistical reports for management and board use.
• Ensure integrity of GL
• Generate and post monthly adjustments
• Update and reconcile intercompany account
• Generate monthly, quarterly and annual P&L report
• Generate monthly, quarterly and annual balance sheet
• Generate reconciliation of bank statements

Payroll Management:

• Ensure the deployment and monitoring of attendance using TAMS or other electronic or manual means available for the preparation of payroll
• Ensure timely and accurate preparation of payroll on or before the 25th day of every month
• Ensure the timely payment of staff wages and salaries and communication of pay slips from tally or other approved applications to all operational staff

Inventory Management:

• Establish and ensure a neat organized central store
• Establish and monitor stock and inventory at all locations
• Establish bin cards and ensure keep update of all items available
• Establish and conduct monthly stock counting procedures
• Establish reorder levels.

Procurement and Accounts Payables Management:

• Establish an organized procurement process
• Establish and maintain purchasing pattern for optimal stocking
• Establish a price list of all items
• Establish re-ordering levels for all items
• Establish three optional sources for each item with address and telephone numbers clearly indicated and maintain a database of approved vendors whether suppliers or open market.

Job Requirements

• Candidates should possess a Bachelor's Degree with 5 - 7 years work experience.