Account Payable Officer at BrainShare Technologies

Main Duties

• Maintain filing and organization of payment confirmation, invoices and documentation.
• Identify improvements to the accounts payable process.
• Account Payable Management: capturing of service Providers’ invoices, payments and accounts reconciliation.
• Preparation of all cheque payment request: preparation of cheque payment requisition, payment voucher, bank transfer payment, raising of cheques amongst others.
• Follow-up with the staff on retirement of all cash advances and other payments for purchases/procurements, cash imprest, admin/office running budget, project advances and others.
• Preparation & payment of monthly staff salaries and posting of the salary journal voucher: taking into account staff pensions, PAYE tax, staff loans, and other elements that make up the payroll.
• Prepare and send payslips to the staff as soon as salaries are paid.
• Preparation and remittance of other statutory payments relating to staff salaries (PAYE tax, Pension).
• Management of inventory activities, reporting, costing and posting of consumed stock items to their respective cost centres (projects).
• Checking/verification and preparation of projects payment request (BOQ) against the agreed price as per each item on the BOQ, as compared with the amounts received from client for the optic fiber connection set-up fee (NRC).
• Fixed Assets Management
  • Assets verification and preparation of fixed assets register
  • Update of fixed assets register
  • Preparation and charging of monthly depreciation/amortization.
• Monthly reconciliation of the assigned bank accounts and posting of the adjusting items.
• Participate actively in the preparation of the periodic financial, management reports and others.
• Participate in the annual statutory audit exercise of the company’s financials.
• To participate, support in other tasks as may be assigned from time to time.
• Preparation and payment of Monthly Sales Commission/Bonus.
• Any other Tasks assigned to you by the Management.

Personal Qualities & Qualifications

Job Holder must possess the following:

• Bachelor's Degree in Accounting from reputable higher institution.
• 2 years plus Accounts Payable, Data Entry or related experience.
• Good knowledge of financial software.
• Attention to detail & thoroughness.
• Analytical mind & ability to drive revenue collection at record time.
• Demonstrates sense of urgency & tenacious at work.