The Account Officer is responsible for recording and reconciling financial transactions, managing accounts receivable and payable, preparing financial reports, and ensuring compliance with accounting standards and company policies. The role requires strong analytical skills, attention to detail, and the ability to work in a dynamic and fast-paced environment.
DUTIES & RESPONSIBILITIES:
Financial Transactions & Record-Keeping
- Accurately record and process all financial transactions in Xero accounting software.
- Maintain well-organized records and supporting documents for all transactions.
- Post journal entries and ensure accurate classification.
- Track and process vendor payments in alignment with the cash budget.
- Reconcile customer payments with invoices and maintain up-to-date records.
Accounts Receivable Management
- Monitor accounts receivable ledger for overdue payments and follow up with customers to ensure timely collection.
- Generate and distribute customer invoices and statements.
- Investigate and resolve discrepancies related to customer payments.
- Develop strategies to reduce aged receivables and improve cash flow.
Bank & Cash Reconciliation
- Prepare and perform bank reconciliations and ensure accurate financial reporting.
- Handle cash and cheque lodgements into company accounts.
- Manage petty cash and reconcile expenses regularly.
- Monitor and report on daily cash flows.
Financial Reporting & Compliance
- Assist in the preparation of monthly and quarterly financial reports.
- Maintain the fixed asset register in Xero and ensure accuracy in asset tracking.
- Ensure adherence to financial policies and regulatory requirements.
- Provide necessary documentation for audits and support audit processes.
Inventory & Stock Management
- Implement effective stock-taking procedures to track purchases and sales.
- Conduct regular inventory counts and reconcile with financial records.
- Identify and report on stock discrepancies.
Budgeting & Forecasting
- Support the preparation of annual budgets and forecasts.
- Track actuals vs. budget and conduct variance analysis.
- Assist with cost analysis and recommend cost-control measures.
Educational Qualifications, Experience & Requirements
- B.Sc./HND in Accounting, Finance, or a related discipline.
- Minimum of 2–4 years of experience in accounting or finance roles.
- Experience in a manufacturing or FMCG setting is an advantage.
- Professional certification (ACA, ACCA, or CIMA) is a plus.
- Solid understanding of financial reporting, general ledger accounting, and reconciliation.
- Strong knowledge and experience in accounts receivable management.
- Proficiency in accounting software (Odoo preferred) and Zoho
- Excellent analytical and problem-solving skills.
- Ability to meet deadlines and manage priorities under pressure.
- High level of integrity, accuracy, and professionalism.
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