Account Officer at HR Aid

Reports to: Senior Accountant 
Salary: N200k-N250k
Experience: 3 years

Job Summary

The Account Officer oversees inventory management, ensuring accurate tracking, timely ordering, and efficient reconciliation. This role conducts cycle counts, monitors stock levels, manages vendor relationships, reconciles inventory, and calculates inventory values. This role also analyzes inventory data, reduces inventory costs, and ensures compliance with the company’s standards.

Responsibilities

• Regularly generate and review pending purchase bills to ensure timely processing and order fulfillment. 
• Export the purchase bill pending from Tally, sorting by product, location, and quality in Excel for clarity and reporting. 
• Take note of re-order levels during sorting to proactively manage inventory and avoid stock outs.  
• Monitor the status of complete, delivered, and shipping orders, ensuring that timely updates are communicated. 
• Review all locations for pending stock lifts and ensure that all sales are posted accurately. 
• Send instructions to the bank for the payment of goods, ensuring timely financial transactions. 
• Accurately post all generated orders in Click-it and Tally to maintain updated inventory records. 
• Reconcile Lafarge payments against purchases as recorded in the company ensuring financial accuracy. 
• Conduct the same reconciliation processes for BUA and Dangote, maintaining consistent financial tracking. 
• Check the status of all logons before the end of the day, ensuring completed logons are posted accurately.
• Prepare and present regular inventory reports to management, highlighting stock levels, pending orders, and any discrepancies. 
• Develop and implement inventory control procedures to enhance efficiency and accuracy in stock management. 
• Perform any other duties as directed by the Senior Accountant and the MD.

Academic Qualifications/Skills 

• Bachelor’s degree in accounting, finance, or a related field. 
• Minimum of 3 to 5 years of experience in inventory management. 
• Understanding of Inventory Control processes and procedures. 
• Proficiency in Tally, Click-it, Excel, and other accounting software.
• Strong data analysis skills for inventory tracking and reporting. 
• Ability to multitask and work in a fast-paced environment. 
• Strong communication skills for effective collaboration with suppliers, banks, and internal teams.