Position Summary
- The DAPS Academic Program Coordinator is responsible for the planning, coordination, implementation, monitoring, and continuous improvement of all academic programs within the Domfas Advanced Preparatory School (DAPS). The role focuses on ensuring that students are academically prepared for admission into leading universities locally and internationally through structured academic support, standardized test preparation, university readiness programs, career guidance, and student success initiatives.
- The Coordinator serves as the bridge between students, parents, instructors, university partners, and school leadership, ensuring that every learner receives the academic guidance, support, and resources necessary to achieve their educational and career aspirations.
Key Responsibilities
Academic Program Planning and Coordination
- Develop and coordinate all DAPS academic programs and intervention initiatives.
- Design academic calendars, instructional schedules, and program timelines.
- Ensure proper implementation of preparatory courses for:
- SAT
- ACT
- IELTS
- TOEFL
- IGCSE
- A-Level Foundation Programs
- University Entrance Examinations
- Coordinate enrichment programs in leadership, critical thinking, communication, research, and innovation.
- Ensure academic programs align with international university admission requirements.
Student Academic Support and Success
- Monitor student academic progress and performance.
- Identify students requiring academic intervention and develop improvement plans.
- Organize academic advising sessions and individual student consultations.
- Track student attendance, participation, assignments, and assessment outcomes.
- Work closely with instructors to support struggling learners.
- Develop personalized academic pathways for students based on their goals and aspirations.
University and Career Readiness
- Coordinate university preparation programs and admission readiness activities.
- Guide students in selecting suitable universities, courses, and career pathways.
- Organize university application workshops and information sessions.
- Support students in:
- Personal statement development
- University essays
- Recommendation processes
- Application documentation
- Scholarship applications
- Maintain updated information on admission requirements and application deadlines.
Curriculum Development and Quality Assurance
- Review and improve academic content and instructional materials.
- Ensure all courses meet established academic standards.
- Monitor teaching quality and learning outcomes.
- Conduct regular evaluations of programs and recommend improvements.
- Coordinate internal assessments, mock examinations, and progress evaluations.
- Ensure consistency across all academic offerings.
Instructor Management and Support
- Coordinate instructors, tutors, and facilitators engaged in DAPS programs.
- Monitor lesson delivery and instructional effectiveness.
- Facilitate regular academic meetings and professional development sessions.
- Support instructors with teaching resources and curriculum guidance.
- Ensure lesson plans, assessments, and reports are submitted promptly.
Parent and Stakeholder Engagement
- Maintain regular communication with parents regarding student progress.
- Organize parent consultations, academic review meetings, and orientation sessions.
- Provide periodic reports on student performance and program outcomes.
- Build and maintain positive relationships with educational partners and stakeholders.
Data Management and Reporting
- Maintain accurate records of:
- Student enrollment
- Attendance
- Academic performance
- Program participation
- University placements
- Generate weekly, monthly, and termly reports.
- Analyze academic data and recommend strategies for improvement.
- Track program effectiveness through measurable performance indicators.
Program Marketing and Recruitment Support
- Collaborate with the admissions and marketing teams to promote DAPS programs.
- Participate in seminars, webinars, open days, and outreach events.
- Provide academic information to prospective students and families.
- Support enrollment and student recruitment initiatives.
Compliance and Administrative Responsibilities
- Ensure adherence to school policies and academic standards.
- Maintain confidentiality of student information and records.
- Coordinate scheduling, resource allocation, and program logistics.
- Ensure timely completion of all academic and administrative tasks.
- Perform additional duties assigned by school leadership.
Qualifications and Experience
Education
- Bachelor's Degree in Education, Educational Management, Guidance and Counselling, Psychology, or a related field.
- Master's Degree is an added advantage.
Experience
- Minimum of 3–5 years experience in academic coordination, educational administration, student services, admissions, or program management.
- Experience with international education systems and university admissions processes is highly desirable.
- Experience preparing students for international examinations is an advantage.
Required Skills and Competencies
Academic Leadership
- Strong curriculum planning and academic coordination skills.
- Understanding of international university admission processes.
- Knowledge of standardized testing systems.
Communication
- Excellent written and verbal communication skills.
- Strong presentation and facilitation abilities.
- Ability to engage effectively with students, parents, and stakeholders.
Organization and Administration
- Strong project management and organizational skills.
- Ability to manage multiple programs simultaneously.
- High attention to detail and accuracy.
Technology
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience with student information systems and learning management platforms.
- Ability to analyze and interpret academic data.
Personal Attributes
- Strong leadership and mentoring ability.
- Student-centered mindset.
- High level of professionalism and integrity.
- Solution-oriented and proactive.
- Passion for education, leadership development, and student success.
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