Procurement Advisor at Chemonics International

Scope of Work (SOW)

• This scope of work (SOW) sets forth the services to be provided by the Procurement Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) in Nigeria.

Background

• The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
• The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program, and maternal new born and child health program. GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.
• The Procurement Advisor will provide and support technical assistance to the National and State Governments, PEPFAR implementing partners, The Global Fund partners and other relevant stakeholders in the developing health product requirements across HIV/AIDS, Malaria, Tuberculosis, Family Planning and Maternal, New Born and Child Health Programs. These will be supported as part of the mandate of the Global Health Supply Chain Program-Procurement and Supply Management (GHSC-PSM) project to develop capacity of Government counterparts in estimation of products requirements and gap analysis.
• S/he in collaboration with other advisors will inform health product procurement to promote uninterrupted access to health service delivery under the direction of the Procurement Manager or his/her designate.

Principal Duties and Responsibilities (Essential Functions)

• Conduct the procurement process for technical and operational procurement – from solicitation to final delivery of goods and services, including submission of final payment request to Finance for payment processing.
• Track operational and programmatic procurement requests. Ensure all requests are logged, acknowledged and acted upon in a timely and compliant fashion and are consistently updated in the procurement tracker.
• Contribute to regular updates of the vendor database, with the objective of promoting a more transparent and competitive procurement process. The vendor database will contain a selection of vendors and service providers.
• Daily update of the procurement tracker to monitor status of procurement actions.
• Facilitate technical evaluation committees, where required, to inform final procurement decision on goods and services to obtain best value.
• Cultivate and manage relationships with local vendors and service providers to ensure they fully understand USAID FAR/AIDAR regulations and are compliant with procurement processes and systems, as well as requirements for working with Chemonics.
• Draft negotiation memoranda, selection memos and other procurement documentation where applicable, and ensure this is on file for all procurements.
• Prepare purchase orders and work closely with the Program and Operations teams to ensure all procurements adhere to the specifications in the procurement action request (PAR) forms prior to final purchasing.
• Investigate and provide resolution on post-order problems and of progress reports on procurement matters
• Upon completion of procurements, prepare and process all necessary paperwork, and ensure copies are saved on the Shared Point prior to submission to Finance for payment.
• Under the guidance of the Procurement Manager, prepare documents using ARTMIS to manage commodities procurement actions.
• Production of weekly reports on procurement actions and status.
• Ensure the highest level of honesty, integrity, openness and transparency in administering the award processes and procedures.
• Report any concerns or issues, whether verified or not, to senior management through supervisor.
• Other tasks as assigned by the Procurement Manager and/or Director, Procurement and Subcontracts.

Job Qualifications

• Bachelor's Degree in relevant technical area.
• Three to five years’ relevant experience in procurement of goods and services with International Non-Governmental Organization especially in the health sector preferred. USAID experience a plus.
• CIPS - Chartered Institute Procurement and Supply Certification and/or membership a plus.
• Demonstrated experience working with high performing team required.
• Experience engaging with local and international vendors on procurement of goods and services required
• Knowledge of procurement using ERP systems required.
• Knowledge of the Nigeria public health sector environment a plus.
• Proactive, with positive problem-solving approach and attention to detail.
• Good interpersonal and team-working skills.
• Fluency in English and effective communication skills are required.

Supervision:

• The Procurement Advisor will report directly to the Procurement Manager

Working Conditions/Duration of Assignment

• This is a long-term position for the life of the contract based in Abuja, Nigeria.