Library Coordinator at Nigerian Stock Exchange

Division: Shared Services Division
Department: Administration Department
Report to: Head, Administration Department
Grade: Officer - Assistant Manager
Estimated Date of Resumption: Monday, September 3, 2018

Job Summary

• The Nigerian Stock Exchange services the largest economy in Africa, and is championing the development of Africa’s financial markets.
• The Exchange offers listing and trading services, licensing services, market data solutions, ancillary technology services, and more. It is an open, professional and vibrant exchange, connecting Nigeria, Africa and the world.
• The Library coordinator is responsible for providing library and research services for The Exchange. Also ensures that materials are current, accessible and available to library users when required.
• Oversees the operations of Library Services and perform a range of complex and specialized library tasks requiring a high level of professional expertise and customer service skills.
• Monitors and oversees daily operations and responsible for the development of unit operating policies and procedures, systems to maintain unit records, and unit quality standards.
• Responsible for the development, management and implementation of library policies and programs, budgets and assisting in the selection, training and evaluation of staff, providing circulation and reference services, developing/teaching bibliographic instruction and information literacy, assisting researchers in the use of print/electronic resources including online search services, and networked information resources.
• The area of responsibility will include Library Services and Management, Art Collection, Research/Policy Development, Library Services Standard Operating Procedures, and Managing risks associated with the Library Services Function.
• Serving as the Library Coordinator, this position reports to the Learning and Development Team Lead at the Corporate Headquarters.

Key Responsibilities

• Library Management
• Oversees, coordinates, and/or performs complex integrated activities of a specialized library service or area; plans, organizes, and implements the provision of services
• Reviews, evaluates, analyzes and makes recommendations for service improvements and implementation
• Responsible for project management in specialized library service or area; develops and establishes deadlines, goals, objectives, workflow, and operational procedures
• Monitors and oversees daily operations
• Develop and implement library and information policies and procedures
• Establish and manage convenient, accessible library and information services
• Develop and maintain collections management policies and procedures. Interpret and explain library rules, policies, and procedures to patrons and the public
• Perform original cataloguing and classification of print, audio - visual and electronic resources
• Organize and maintain library materials, equipment, and facilities for effective and efficient utilization and circulation
• Prepare summary reports, maintain records of library activities, order new materials for the library, process incoming materials and update the library's website
• Develop and manage cost - effective library and information services
• Order materials and maintain records for payment of invoices
• Ensure an accurate inventory of resources
• Maintain efficient retrieval of resources by users
• Maintain inventories, compile statistics and generate reports as required
• Work with the team to create new programs that will benefit the library and the Capital Market community
• Train patrons/users in use of automated catalogue system and other library equipment available for public use
• Recommend materials/titles for purchase to Management
• Manage communication of library events and promotion
• Establish behavioural standards for students in the library
• Operate all office equipment and perform necessary office procedures utilizing copier, fax machine, phones, and others as appropriate
• Provide support to other HR teams as and when required
• Art Collection Management
• Support the coordination of the internal and external promotion and maintenance of The Exchange’s Art Collections
• Coordinate logistics with Fine Art service vendors to ensure arts items are ordered, delivered and maintained based on Service Level Agreement with the vendors or relevant stakeholders
• Obtain quotes, organise crating, shipping, and preparing required paperwork as needed in relation to the ordering of Art items, as directed by the Team Lead
• Regularly update the database, inventory, monitoring, periodic rotation of artworks in the public area and catalogue of artworks in The Exchange (including branches), regularly updating, labeling objects and tracking in a timely fashion
• Other Area of Responsibility
• Responsible for Library Services and Art Collection “risk review” wherein key features of the Library Services and Art Collection function are itemized, risk mitigators and aggravators are identified, and a risk assessment is performed. Employ continual tracking of key risk indicators (KRIs), such as the allocation/utilisation of the Library Services budget, critical material needs, etc and advise Head-HR and management appropriately
• Perform other HR related duties as may be assigned from time to time.

Qualifications and Experience

• Bachelor's degree, preferably in Library Science
• Membership of a relevant Library professional body will be an advantage
• Minimum of 5 years’ experience in a Library Function
• Successful experience in library public service and with Integrated Library Systems or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
• Knowledge of computers; skill and ability to operate a personal computer and a variety of office equipment; experience with computer applications in libraries preferred.

Functional Competencies:

• Documents/Records Management
• Ethics Knowledge
• Resource Management

Behavioural Competencies:

• Adaptability
• Attention to Detail
• Integrity
• Leadership.