Executive Assistant/Manager at Elevantix Consulting

Job Description

• We are recruiting for an Executive Assistant/Manager who will be responsible for managing the Chairman's office. This is an executive role and not a secretarial or personal assistant role.

Job Scope

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients on behalf of the Chairman
• Industry research and preparation of executive summaries and reports as required from time to time
• Prepare internal and external corporate documents and presentations for team members and industry partners
• Interface with Chairman's direct reports to obtain information and performance reports
• Schedule Chairman's meetings and appointments and manage travel itineraries
• Arrange corporate events such as trade shows, industry events, CSR activities and staff appreciation events
• Lead and execute special projects from time to time
• Maintain an organised filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Desired Qualifications

• 6-8 years of experience as an Executive Assistant reporting directly to senior management
• A financial or marketing qualification would be a distinct advantage
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanour