Programme Assistant, GS-5, Various Field Offices at UNICEF

Job Number: 513540
Location: Nigeria
Work Type: Fixed Term Staff, Temporary Appointment

Purpose for the Job
Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.  

Key Functions, Accountability and Related Duties/Tasks
Support to programme development, planning and execution:

• Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations. 
• Prepares and maintains records pertaining to programme planning and development for his/her respective section.
• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
• Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
• Follows up both internally with the supply section and externally with counterparts to ensure supplies for programme implementation are delivered in a timely and accurate manner.

Support to monitoring and reporting of programme results:

• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, and financial closures.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and follow up.
• Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.

Support in resource mobilization:

• Compiles and organizes information and data pertaining to donors (both current and potential). 
• Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
• Supports the processing of contracts for consultants and external partners pertaining to the section.

Support in knowledge management and capacity building:

• Gathers and shares information as needed in support of improving the processes and daily operations of the section.
• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records. 

Qualifications and Competencies
Education:

• Completion of Secondary Education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

• A minimum of five years of progressively responsible administrative or clerical work experience is required.

Language Requirements:

• Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.
  

Competencies
Core Values:

• Commitment
• Diversity and inclusion
• Integrity

Core Competencies:

• Communication (ii)
• Working with People (ii)
• Drive for results (ii)

Functional Competencies:

• Analyzing (ii)
• Applying technical expertise (ii)
• Planning and organizing (ii)
• Following instructions and Procedures (ii)