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  • Posted: May 15, 2018
    Deadline: May 21, 2018
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    WHO ARE WE ? Emergency First International is an international NGO, non-profit, apolitical and secular. Emergency First International was born from the merger between two French NGO Première Urgence and Aide Médicale Internationale. First International Emergency assists civilian victims, marginalized or excluded by the effects ...
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    Admin Assistant

    Location: Monguno, Borno

    General Objective

    • The Admin Assistant is responsible for preparing the cash books, maintaining cash controls, scanning and archiving finance documents, and performing other Admin/HR functions.

    Responsabilities And Tasks
    Accounting:

    • Keep and maintain all the accounts records in soft as well as in hard copies.
    • Establish, maintain and reconcile the cashbooks daily.
    • Assist in the remittances of Withholding tax.
    • Assist for the preparation of financial audit
    • Any other accounting task assigned by the supervisor.

    Cash management:

    • Process receipts and invoices for cash and bank payments.
    • To analyse the cash situation weekly and report same to the Finance Officer.
    • To ensure the safe keeping of the cashboxes.
    • To perform periodic cash counts with the Finance Officer.
    • To ensure that the cash security procedures are implemented and respected.

    HR/Admin:

    • Assist the Admin Manager to update expat staff visa tracker.
    • Send out notices for Monguno base meetings.
    • Support in the interface with Nigerian Immigration Service to renew the visas of expat staff.
    • Assist the Admin Manager to update National staff personnel files.
    • Manage the Expat guest houses and flag off complaints to the Logistics department.
    • Perform any other HR/Admin roles as assigned by the supervisor.
    • The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may deem necessary.

    Mandatory Requirement

    • Language skills -Good knowledge of spoken and written English.
    • Computer Skills - Good knowledge of Microsoft Office package especially Microsoft Word &Excel.
    • Technical skills - Generally accepted accountancy principles
    • Accounting and bookkeeping
    • Previous experience in non-profit organization.

    Work Experience and Academic qualifications

    • Minimum of 1 year work experience preferably in a finance and admin role.
    • Minimum educational requirement is HND or BSc in Accounting, Business Administration, and Economics. Completed or on-going professional qualification in the accounting field is an added   advantage

    Other required skills:

    • Honest and trustworthyand Able to manage stress and pressure
    • Reliable, rigorous and well organized
    • Able and willing to learn to extend his/her scope of work
    • Good communication and interpersonal skills
    • Able to manage priorities, take initiatives and work with minimal supervision
    • Motivated and dedicated to his/her job
    • Attention to detail and reasonable.
    • Strong motivation to help people in need
    • Accounting and finance

    Method of Application

    Interested and qualified? Go to Premiere Urgence Internationale (PUI) on forms.office.com to apply

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