PA/EA/Admin Officer at Petronomics Limited

Duties / Responsibilities

• To provide comprehensive secretarial and administration service to the Managing Director across the range of his work.
• To develop, maintain and review administration systems to achieve maximum efficiency.
• To maintain and organise the Managing Director’s diary, filing system and all other relevant areas as necessary.
• To support the Managing Director in the execution of projects, proposals, bids, etc. through research, consultation, team-management
• To draft documents including, articles, briefings, and project proposals as requested by the Managing Director.
• To professionally represent the organisation at meetings and events as a representative of the Managing Director.
• To facilitate meetings, schedule debriefing meetings and ensure follow up action can be implemented as well as arranging logistics for meeting including taking minutes if required to do so.
• To respond to any stakeholders’ queries in a timely and professional manner, both orally and in writing.
• To co-ordinate the Managing Director’s travel arrangements/itinerary.
• To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required.
• To be responsible for receiving enquiries and providing an effective referral service to service users.
• To ensure the effective management and update of all relevant databases.
• To liaise positively and professionally with colleagues and visitors;
• Commit to working proactively to support both the team and project output;
• Any other duty as assigned.

Academic Qualification And Experience Required

• Degree in Business Administration or any relevant discipline
• Membership of NIM or any relevant professional organization is a plus
• Minimum of 3 years experience in a similar role.