Experienced Procurement Officer at Felton Energy Services Ltd (FESL)

Reports to: GM Procurement

Job Description/Scope

• Currently, we need a procurement expert with minimum of two years experience that can handle our procurement needs with vast experience on foreign procurement, sourcing and material handling.
• Develop and implement processes related to Procurement/Sourcing.
• Prepare and update schedules on assigned procurement, ensuring efficient progress reports

Responsibilities

• Devise and use fruitful sourcing strategies
• Discover profitable suppliers and initiate business and organization partnerships
• Negotiate with external vendors to secure advantageous terms
• Finalize purchase details of orders and deliveries
• Examine and test existing contracts
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Build up client data base
• Foresee alterations in the comparative negotiating ability of suppliers and clients
• Expect unfavorable events through analysis of data and prepare control strategies
• Perform risk management for supply contracts and agreements
• Control spend and build a culture of long-term saving on procurement costs
• Follow Up on enquiries and leads and ensure that results are obtained
• Tender and proposal package preparation and submission
• Complete all other tasks as assigned.

Performance Measurement Areas:

• Procurement Management
• Weekly activities report
• Level of communication and feedback
• Level of knowledge and compliance to industry standards
• Number of RFQs converted to POs

Requirements/Desired Skills

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
• The ability to comfortably talk about price
• Knowledge of the available suppliers, the current capacity situation, and the impact of the economy.
• The patience needed to negotiate successfully
• Knowing and working the details in order to get value for the money spent.
• Understanding what needs to be kept confidential.
• Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; responds well to questions.
• Written Communication - Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quantity - Meets productivity standards; Strives to increase productivity.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions.
• Innovation - Generates suggestions for improving work.

Required Personality Traits:

• Integrity
• Attention to details
• Leadership qualities
• Ability to be discrete and maintain high confidentiality of company’s documents, processes and procedures.