Personal Assistant at Teclab Management Services Limited

Core Purpose of the Job

• To work closely with the MD, providing assistance and advice, managing a wide variety of activities and confidential assignments.
• Also work closely with the chairman on all matters related to the Board of directors

Task Complexity:

• Work closely with the MD, providing assistance and advice, and handling routine matters
• Manage/supervise special projects
• Prepare written and speech material
• Serve as proxy for MD in routine administrative matters
• Can be involved in decision-making processes.
• Assist the MD in shaping corporate and strategic directions to respond to current and future challenges
• Assist in developing strategic connections and productive relationships with key external stakeholders
• Manages all matters related to the Board of Trustees and attends all meetings.
• Works with chairman to set agendas for regular and special board meetings
• Coordinates all material for meetings and manages all mailings
• Plan, prepare, and execute all activities related to and surrounding board meetings
• Serve as liaison for several board committees
• Manage board legal documents, including bylaws, disclosure information, and records
• Represent the Chairman at Meetings where necessary.
• Prepare and maintain permanent records of the board
• Manage sensitive matters and information regarding peculiar issues within the company

Independent thought and Judgment:

• Identify appropriate approach (offensive or defensive) to company matters
• Personal Initiative in scheduling chairman appointments

Qualifications

• Bachelor’s Degree in any related field, a Master’s Degree would be an added advantage.
• Minimum of 3 to 5 years experience in a similar role.

Job Specific Competencies (Skills/ Knowledge/ Attributes):

• Analytical Thinking
• Contract Management
• Negotiation
• Reporting
• Service Level Agreement Management
• Stakeholder Relations Management
• Attention to Detail
• Data Management
• Event Management
• Financial Acumen
• General Administration
• Information Management
• Learning and Self Development
• Logistics Management
• Planning and Budgeting