Logistics Officer at Palladium Group

Location: Abuja, but may require occasional travel to other parts of Nigeria.

Project Overview and Role

• Propcom Mai-Karfi is a six year DFID programme aimed at increasing incomes for the poor in Northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. It now has a three-year extension 2018-2021 to work in a reduced number of states from mid 2018:
• Tier 1 (Borno, Adamawa and Yobe)
• Tier 2 (Gombe, Taraba and Bauchi) and
• Partnership states (Kaduna, Kano and Jigawa)

Purpose:

• To assist with the Propcom Mai-karfi administrative and logistics functions.
• To support the programmes local procurement functions.
• To support in the logistical arrangement for all travel of the technical team.

Responsibilities
The Logistics Officer will be required to:

• Contribute to maintenance of reliable provision of services (water, electricity, security (in offices out of Abuja), etc.) to the programme offices at all times
• Contribute to the management of all programme assets (including laptops and vehicles) and inventory in the various programme offices and residences ensuring that staff are adequately educated about the utilisation of all such items
• Ensure that all office equipment is functioning at all times including photocopiers, printers, scanners, air conditioners etc. establish and maintain working relationships with appropriate maintenance service providers and ensure all equipment are serviced as at when due in line with retainership agreements
• Assist with the regular updating of the projects approved supplier list as required.
• Ensure the appropriate tagging of all programme assets in line with DFID regulations when required to do so by the Personnel Manager or the Operations and Security Manager
• Assist with the conducting of periodic assets and inventory checks on all programme offices and residences and report to line manager on any issues arising
• Take responsibility, in conjunction with the office assistant, for the management of the programmes consumables including stationary, paper, beverages etc. updating stocklist on a daily basis and notifying line manager when stock is low and ensure processes are put in place for replacement/procurement
• Ensure that all programme procurements meet with set DFID procurement guidelines and that all documentation are done appropriately leaving a clear audit trail
• Check that all items procured exhibit clear value for money and transparency within the procurement process
• Support the Personnel Manager and the Operations and Security Manager in ensuring that standards of goods and services procured are maintained and that background checks and due diligence checks are conducted on all vendors where necessary
• Manage programme stores.
• Support the Personnel Manager in the disposal of programme items in line with DFID standards.
• Support the Operations and Security Manager in the execution of the logistics functions of the programme including (but not limited to) hotel liaison, travel arrangements for staff and consultants (including ticket booking and purchase).
• Take responsibility for checking and reconciling drivers log books, overtime claims and travel timetable/schedules in conjunction with the Operations and Security Manager
• Ensure the cleanliness of office environs by ensuring fumigation is done as at when due
• Other duties as requested by the line manager, the Director of Operations or members of the Senior Management team.

Requirements
The Operations Officer should have:

• A minimum of a degree in a management discipline and be able to communicate fluently in English.
• Minimum of 3 years work experience in a similar position within an international development project;.
• Familiarity with the mechanics of office equipment.
• Familiar with fleet management.
• Previous logistic management experience.
• Knowledge of basic hardware maintenance.