Assistant Administrative Manager at Westfield Consulting

Job Description

• Manage the administrative functions such as invoice processing, expense reports and departmental expenses.
• Coordinate and supervise procurement of store supplies with attention to budgetary constraints and distributes accordingly.
• Coordinate and assist with planning of office activities, and meeting, as requested.
• Manage all risks, goods in transit etc Insurance matters.
• Track renewal of statutory licenses
• Provide quota comparative analysis by negotiating with vendors before approval of such cost
• Ensure general facility maintenance like housekeeping, pest control, electrical & mechanical facility issues, space management and equipment maintenance.
• Prepare & maintain annual budget for building use and facility maintenance
• Monitor the facility to ensure that it remains safe, secure, and well- maintained
• Supervise and coordinate the fleet systems to ensure that expenses are consistent with approved budgets Plan, direct & coordinate the operations of vehicle maintenance & repair programme
• Manage all Insurance matters
• Receive and process vehicle accident and damage report
• Oversee daily fleet Management operations services
• Prepare cost analysis & periodic fleet management and operational report
• Identify high risk drivers, track drivers, driver behaviors and provide safe driving training and education.
• Investigate an accident to review and determines cause, fault and preventability.
• Monitor vehicle life cycle costs and suggest for disposal old vehicles just prior to cost cycle spike
• Review which vehicle is out of sequence and adjust its projected replacement times.
• Closely match vehicle to function, geography, and employee classification

Minimum Qualification

• BSc/HND in Business Administration or any related field
• Minimum of 4 years of work experience in similar role
• MBA is an added advantage