Program Assistant at Save The Children

The Role

• To provide support to PEI and RI programs supported by CGPP. Ensuring the reduction of non-compliance families in the communities where we are working. Participate in all the CGPP program activities within the communities and primary health centres.
• Efficiently keeps filing cabinet in order with proper archiving of documents. And help in ensuring the M&E component of the project are kept in accordance with SCI and CGPP recommendation.

Main Responsibilities

• Assist in developments and maintenance of a detailed project schedule which includes administrative tasks and all sites involved in the project.
• Participation in Team Meetings.
• Assist in preparation for meetings, including travel arrangements and expense reports.
• Liaise with the Administrative team to ensure proper arrangements are made for meetings. Trainings, workshops etc. and ensure proper documentation of reports afterwards
• Prepare and/or edit meeting minutes, presentations and tables.
• Ensures adherence to deadlines.
• Assist in filing all project documents (hard and soft copies)
• Responsible to track project changes and produces updated site based schedule as agreed with project management.
• Compile summary documents, e.g. WVCM weekly and monthly reports. Collect and include contributions of the Team
• Gathers all project information: schedules, data requests, assignments, tasks, and project meetings.
• Work with project team especially the M&E Assistant to understand and assist with tracking all work, task and project assignments.
• Works with Project Manager, assist in developing a comprehensive workflow process for project.
• Monitor and modify project schedule as assigned.
• Maintain document control, database management, track project activities and team communication.
• Assists project team and team lead in strategic meetings and follow up with meeting notes.
• Schedule project follow up meetings as needed.
• Develops and publishes communications to project partners
• Develops and review project status and reports.
• Any other ad hoc tasks as requested by Line Manager

Qualifications & Experience
Essential:

• Training in Child Health and Immunization activities
• Minimum of 2 - 3 years of practical experience of working in an Immunization programme.
• Good understanding of Immunization Indicators
• Computer literacy (MS Office applications, Excel and Power Points, etc)
• Fluency in English and Hausa (Spoken and Written) – This is a Community-based Position
• Ability to build support from staff across teams and across members, and to build the capacity of others.
• Proven ability to coordinate effective resource allocation to ensure quality Immunization programmes.
• Sound strategic thinking and planning skills, including ability to think creatively and innovate and to set priorities, manageable work plans and evaluate progress.
• Strong communications skills (both written and verbal). The ability to analyse complex data and summarise it for a range of different audiences.
• Experience of working within budget constraints.
• Commitment to SCI’s mission, values and approach (includes child protection, equal opportunities and health and safety).
• Commitment to support cross organisational initiatives.
• Commitment to team working and understanding of how to contribute.
• Ability to operate within a predominantly administratively self-servicing environment

Desirable / Qualifications:

• BA / B.Sc, HND or Equivalent in Public Health; Registered Nurse / Midwife, Community Health and Epidemiology.
• Minimum of 2 years’ practical experience with working in Immunization or Child Health related Project with local and or International NGOs
• Familiar with Immunization Indicators
• Ability to work in partnership with Government and Development partners
• Good interpersonal skills
• Ability to work within diversified and multicultural setting
• Independence, adaptability and flexibility
• Excellent communication skills.